Administration Assistant

Ward-Hadaway; Newcastle upon Tyne; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Enhanced pension

25 days annual leave + bank holidays

Life assurance 4x salary

Health and wellbeing benefits

Flexible benefits programme

Job summary

Ward Hadaway is seeking an Administration Assistant to bolster our Real Estate department in Newcastle. The role supports secretarial teams across Real Estate, Planning, and Property Litigation with a focus on organisation and client service.

Based in Newcastle, you will handle document prep, filing, diaries, post, AML checks, and Stamp Duty Land Tax forms, contributing to efficient transaction support and fee-earner assistance. The firm offers competitive benefits and development opportunities.

Qualifications

• Experience as an administrator supporting real estate or legal teams.
• Proficient in MS Office and IT skills.

Responsibilities

• Provide administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
• Coordinate meetings, room bookings, diaries and appointments, and manage post and filing.
• Open and close client matters and files, liaising with clients to obtain anti-money laundering documentation and complete sanction checks.
• Assist with finance-related administration, including TT and accounts forms and expenses claims.
• Support Real Estate transactions by ordering property searches and submitting Stamp Duty Land Tax forms and Land Registry applications.
• Maintain accurate filing systems, document registers and legal databases, including safe storage of deeds and documents.
• Provide general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations.

Skills

Organisational skills

Attention to detail

Communication skills

Customer service skills

Teamwork

Tools

MS Office

Job description

This is a Permanent , Full Time vacancy that will close in 3 days at 23:59 BST .

The Vacancy

A great opportunity has arisen for an Administration Assistant to join our Real Estate department. We're looking for an experienced administrator to assist our secretarial team in providing support to our Real Estate, Planning, and Property Litigation teams based in Newcastle.

What will I be doing

• Providing administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
• Coordinating meetings, room bookings, diaries and appointments, and managing incoming and outgoing post and filing.
• Opening and closing of client matters and files, including liaising with clients to obtain required anti-money laundering documentation and completing sanction checks.
• Assisting with finance-related administration, including preparing TT and accounts forms and processing expenses claims for fee earners.
• Supporting Real Estate transactions by ordering property searches and preparing and submitting Stamp Duty Land Tax forms and Land Registry applications.
• Maintaining accurate filing systems, document registers, transaction trackers and legal databases, including the secure storage of deeds and documents.
• Providing general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations and assisting with ad hoc team initiatives.

You'll have

• Excellent organisational skills and attention to detail.
• Proficiency in MS Office and good all-round IT skills
• The ability to prioritise, work to tight deadlines, and manage your time effectively.
• Excellent communication, interpersonal, and customer service skills.
• The ability to adapt your style, be proactive, and to work both individually and as a member of the team.

About us

We're proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we're one of the UK's Top 100 law firms. When you join us you'll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.

We're passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities.

What we can offer you

We're committed to being a firm focused on support, development, wellbeing and inclusion and we're always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification.

We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that is right for you - now and in the future. Our core benefits include:

• An enhanced pension scheme with employer matched contributions of up to 6%.
• 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
• Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
• A range of health and wellbeing benefits.
• We also have a flexible benefits programme where you can purchase a wide range of additional benefits.

The Company

Ward Hadaway is a full-service, UK Top 100 law firm providing exceptional legal expertise to businesses, public and third sectors, and individuals.

From our offices in Birmingham, Leeds, Manchester, Newcastle and Teesside, we combine regional strength with national influence to deliver high-quality, tailored solutions that drive success for our clients.

We remove ambiguity and provide a clear direction and certainty. We build trust with each other and our clients through honest, transparent interactions.

• Respectful

We succeed together. We build and maintain an inclusive firm in which difference is recognised, valued and harnessed.

• Ambitious

We constantly strive and innovate to be the best we can be for ourselves, our teams and the firm.

The Benefits

The important bits

We offer a competitive salary, discretionary bonuses, and a range of benefits to suit your lifestyle.

With flexibility and work-life balance in mind, we offer flexible working options where roles allow such as hybrid working, part-time working and job-sharing.

We want you to feel your best every day and, as well as providing a supportive and inclusive environment, we provide a range of health and wellbeing benefits to help you achieve this.

The fun stuff

We have an active social calendar with plenty of opportunities to get together with your team, wider departments, and cross-office.