Administration Assistant

Ward Hadaway; Newcastle upon Tyne; On-site; GBP 20,000 - 25,000; Full time

Benefits offered by this job

Enhanced pension scheme

25 days annual leave + bank holidays

Life assurance cover of 4 times salary

Health and wellbeing benefits

Flexible benefits programme

Job summary

Ward Hadaway in Newcastle upon Tyne is seeking an Administration Assistant to join the Real Estate department, supporting the secretarial team across Real Estate, Planning and Property Litigation.

You will handle document prep, meeting coordination, filing, AML documentation checks, stamp duty forms and Land Registry submissions, plus general admin to fee earners and the wider team.

Qualifications

• Excellent organisational skills and attention to detail.
• Proficiency in MS Office and good all-round IT skills.
• Ability to prioritise, work to tight deadlines, and manage your time effectively.
• Excellent communication, interpersonal, and customer service skills.
• The ability to adapt your style, be proactive, and to work both individually and as a member of the team.

Responsibilities

• Provide administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
• Coordinate meetings, room bookings, diaries and appointments, and manage incoming and outgoing post and filing.
• Open and close client matters and files, liaise with clients to obtain AML documentation and complete sanction checks.
• Assist with finance-related administration, including preparing TT and accounts forms and processing expense claims for fee earners.
• Support Real Estate transactions by ordering property searches and preparing Stamp Duty Land Tax forms and Land Registry applications.
• Maintain accurate filing systems, document registers, transaction trackers and legal databases, including secure storage of deeds and documents.
• Provide general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations and assisting with ad hoc team initiatives.

Skills

Organisational skills

MS Office proficiency

Time management

Communication skills

Team player

Proactive mindset

Tools

MS Office Suite

Job description

A great opportunity has arisen for an Administration Assistant to join our Real Estate department. We're looking for an experienced administrator to assist our secretarial team in providing support to our Real Estate, Planning, and Property Litigation teams based in Newcastle.

What will I be doing

• Providing administrative support to the Real Estate secretarial team, including document preparation, formatting, printing, scanning, copy typing and binding.
• Coordinating meetings, room bookings, diaries and appointments, and managing incoming and outgoing post and filing.
• Opening and closing of client matters and files, including liaising with clients to obtain required anti-money laundering documentation and completing sanction checks.
• Assisting with finance-related administration, including preparing TT and accounts forms and processing expenses claims for fee earners.
• Supporting Real Estate transactions by ordering property searches and preparing and submitting Stamp Duty Land Tax forms and Land Registry applications.
• Maintaining accurate filing systems, document registers, transaction trackers and legal databases, including the secure storage of deeds and documents.
• Providing general administrative and project support to fee earners and the wider secretarial team, including preparing reports, spreadsheets and presentations and assisting with ad hoc team initiatives.

You'll have

• Excellent organisational skills and attention to detail.
• Proficiency in MS Office and good all-round IT skills
• The ability to prioritise, work to tight deadlines, and manage your time effectively.
• Excellent communication, interpersonal, and customer service skills.
• The ability to adapt your style, be proactive, and to work both individually and as a member of the team.

About us

We're proud to be an independent, full-service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we're one of the UK's Top 100 law firms. When you join us you’ll be part of a team of over 500 passionate and talented individuals who take pride in offering an exciting and supportive environment allowing you to thrive.

We're passionate about promoting wellbeing and equality, diversity and inclusion, with dedicated committees to support ongoing efforts. We recognise that a healthy and thriving Firm filled with individuality and differences strengthen our teams, our clients and our communities.

What we can offer you

We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment to this has been recognised by our achievement of our Gold Investors in People award and by our Hive HR Employee Voice certification.

We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that’s right for you – now and in the future. Our core benefits include:

• An enhanced pension scheme with employer matched contributions of up to 6%.
• 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
• Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
• A range of health and wellbeing benefits.
• We also have a flexible benefits programme where you can purchase a wide range of additional benefits.

If you would like to request further information or to discuss the role, please contact [e-mail] quoting vacancy reference NTX1237183.

If you require any adjustments to be made to our recruitment process, please request a call back via the above email address.