Administration Assistant

AMB Recruitment Group; Liverpool; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Company pension

Free on-site parking

Job summary

AMB Recruitment Group is seeking an Administration Assistant in North Liverpool to own accreditation management, keep compliance records up to date, and support office operations for a construction-related contractor. The role is office-based with parking, 8am-5pm, Mon-Fri, permanent full-time.

The ideal candidate has about 2 years in administration with a focus on accreditations/inspections, strong IT skills, and an ability to work independently while coordinating audits and documentation.

Qualifications

• Around 2 years' experience managing business accreditations, including at least one full annual renewal cycle (Constructionline and/or SafeContractor experience is a big advantage)
• Experience with internal audits and compliance record keeping
• A background in administration, ideally within construction, maintenance or a contractor environment
• Strong organisation and attention to detail, with the ability to manage several deadlines at once
• Confident using Microsoft Office, particularly Excel and Word
• Comfortable working on your own initiative once settled in

Responsibilities

• Managing and renewing the company's accreditations, including Constructionline and SafeContractor, and keeping all information and evidence up to date throughout the year
• Preparing for annual audits and making sure documentation is ready well ahead of deadlines
• Running quality assurance processes and supporting Health & Safety administration
• Keeping client and supplier portals accurate and current
• Booking training for engineers and keeping the training matrix up to date
• Ordering engineer uniforms and monitoring stock
• Arranging monthly van stock top-ups and checking vehicles carry the correct safety equipment
• Weekly fire alarm testing and keeping first aid kits fully stocked
• Keeping the office organised and arranging warehouse tidy-ups with the engineering team
• Helping out across the office during quieter periods, including reports, site files and correspondence
• Identifying new tender opportunities for the business

Skills

Accreditations management

Compliance records

Organisation

MS Office

Job description

Administration Assistant
Location: North Liverpool (office based, free on-site parking)
Salary: 28,000 to 30,000 + pension
Hours: Monday to Friday, 8am to 5pm
Type: Permanent, full time

The company

Our client is an established building services and maintenance contractor with a team of field engineers working on commercial sites across the North West. The business is growing, and they need an experienced administrator to take full ownership of their accreditations and keep the office and compliance side running smoothly.

What you'll be doing

Accreditations and compliance

• Managing and renewing the company's accreditations, including Constructionline and SafeContractor, and keeping all information and evidence up to date throughout the year
• Preparing for annual audits and making sure documentation is ready well ahead of deadlines
• Running quality assurance processes and supporting Health & Safety administration
• Keeping client and supplier portals accurate and current

Engineers and operations

• Booking training for engineers and keeping the training matrix up to date
• Ordering engineer uniforms and monitoring stock
• Arranging monthly van stock top-ups and checking vehicles carry the correct safety equipment

Office and facilities

• Weekly fire alarm testing and keeping first aid kits fully stocked
• Keeping the office organised and arranging warehouse tidy-ups with the engineering team
• Helping out across the office during quieter periods, including reports, site files and correspondence
• Identifying new tender opportunities for the business

What you’ll need

• Around 2 years' experience managing business accreditations, including at least one full annual renewal cycle (Constructionline and/or SafeContractor experience is a big advantage)
• Experience with internal audits and compliance record keeping
• A background in administration, ideally within construction, maintenance or a contractor environment
• Strong organisation and attention to detail, with the ability to manage several deadlines at once
• Confident using Microsoft Office, particularly Excel and Word
• Comfortable working on your own initiative once settled in

What's on offer

• 28,000 to 30,000 depending on experience
• Company pension
• Free on-site parking
• Supported handover and onboarding
• Clear ownership of the compliance function in a growing business