Administration Assistant

Scottish Government OGD Recruitment; City of Edinburgh; On-site; GBP 28,000 - 34,000; Full time

Job summary

Scottish Government OGD Recruitment is recruiting for an Administrative Support role within the National Social Work Agency (NSWA) in Scotland. The role supports the Chief Social Work Officer and Deputy with diary management, travel bookings and meeting coordination, ensuring efficient administrative delivery.

You will also help manage mailboxes, FOI and MiCase assignments, and assist with budget processes and stakeholder liaison.

Qualifications

• Experience in diary management and coordinating travel arrangements.
• Ability to manage multiple tasks with accurate minute-taking.
• Experience providing administrative support to senior staff.
• Familiar with handling budgets, invoicing and procurement processes.

Responsibilities

• Support the Chief Social Work Officer and Deputy Chief Social Work Officer with diary management and travel bookings, event coordination and minute-taking.
• Manage the Agency's mailboxes and coordinate correspondence.
• Coordinate FOI and MiCase assignments.
• Provide admin support to the B3 Business Manager and B3 Finance Manager.
• Assist with budget handling by processing invoices and payments and managing purchases as an ePC cardholder.
• Provide general support to the Business Management Unit and liaise with colleagues and stakeholders as needed.

Skills

Diary management

Travel bookings

Event coordination

Minute-taking

FOI requests

MiCase assignments

Budget management

Oracle Cloud

Stakeholder liaison

Outlook

Microsoft Office

Tools

Oracle Cloud

Outlook

Microsoft Office

Job description

Job description

Are you looking for an exciting opportunity to join Scotland's new National Social Work Agency (NSWA) and help shape the future of social work across Scotland?

The National Social Work Agency (NSWA), which was established in March 2026, has oversight of social work and aims to raise the profile of, and strengthen cohesion across, the profession within the public, third and independent sectors, including among students. The Agency's objectives are to advance social work practice and support the implementation of national policy, driving improvement, innovation and continuous learning in social work education and development.

The NSWA is an Executive Agency with responsibility for advising Ministers and policy teams with an interest in all aspects of social work policy and practice, including adult, children's and justice social work. Additionally, the NSWA provides cross-government policy input in areas including health and social care, mental health, children and families, prisons, and all aspects of public protection.

This is a new Agency with highly motivated staff who take pride in their work and strive to ensure that effective, person-centred and trauma-informed support is available to people of all ages across Scotland. The work is fast-paced, high-profile, varied and rewarding; in an area that has a significant impact on the lives of people throughout Scotland.

Responsibilities

• Support the Chief Social Work Officer and Deputy Chief Social Work Officer through diary management and by assisting with activities such as travel bookings, event coordination, briefing coordination and minute-taking.
• Manage the Agency's mailboxes, ensuring the efficient handling and coordination of correspondence.
• Coordinate the timely delegation of FOI and MiCase assignments.
• Provide administrative support to the B3 Business Manager and B3 Finance Manager.
• Play a key role in managing the Agency budget by processing invoices and payments, raising requisitions through Oracle Cloud, and managing purchases as an ePC cardholder.
• Provide general support to the Business Management Unit by liaising with colleagues and stakeholders, as appropriate, and gathering, analysing and interpreting information for colleagues across the NSWA.