Administration Assistant

NHS National Services Scotland; City of Edinburgh; On-site; GBP 23,000 - 29,000; Full time

Job summary

NHS National Services Scotland is recruiting a Business Intelligence Administration Assistant for the National Headquarters in Edinburgh. This fixed-term role supports the BI leadership team with secretarial and clerical duties, coordinating information governance, reporting, planning and communications.

The post requires experience supporting senior managers in a PA capacity, with at least an HNC in Business Administration or an SVQ in a business-related subject.

Qualifications

• Experience supporting senior managers in a PA capacity.
• HNC in Business Administration or SVQ in a business-related subject.
• Excellent communication and clerical skills; able to work autonomously and under pressure.

Responsibilities

• Provide secretarial and clerical support to the BI leadership team.
• Coordinate and collate BI workstream administrative elements including FOI, information governance, reporting, planning and communications.
• Serve as the first point of contact for internal and external stakeholders to the BI Senior Leadership Team.

Skills

Administrative support

PA experience

Communication

Education

HNC in Business Administration

SVQ in business-related subject

Tools

Microsoft Office

Job description

Business Intelligence Administration Assistant

Fixed Term - March 2027

Location- National Headquarters, Gyle Square, Edinburgh

An exciting opportunity has arisen to be part of the information governance team based in National Headquarters.

We are looking for an Administrative Assistant to join the Business Intelligence (BI) team who will provide the leadership team with secretarial and clerical support, managing the coordination and collation of all BI workstream administrative elements including freedom of information, information governance, reporting, planning and communications.

The post holder will be the first point of contact for internal and external contacts to the BI Senior Leadership Team. The post holder will undertake day-to-day administrative duties to enable the leadership team to manage their workflow and focus on their specific portfolios to enable effective implementation and delivery of the team Workplan.

The postholder will need to have Experience of supporting a number of senior managers in a PA capacity and hold a minimum HNC in Business Administration or equivalent SVQ in a business related subject.

This role will require the postholder to work autonomously and pro-actively in all aspects of the role. They will need to be flexible and able to cope with periods of pressure and competing demands. Excellent communication skills and the ability to produce accurate, timely and appropriately concise support are essential.

Artificial Intelligence (AI) - Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

If you wish to discuss the post further, please contact either Katy Barclay on [e-mail], Sarah Sibbald [e-mail]

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

Please note that SAS is NOT licensed to issue certificates of sponsorship under current UK Visas and Immigration (UKVI) regulations. Applicants must have the right to work in the UK without requiring sponsorship to work with us.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.