Administration Assistant

Shorefields; Chelmsford; Hybrid; GBP 20,000 - 24,000; Part time

Job summary

Westlands Community Primary School is seeking a Receptionist and School Administrator on a part-time basis (35 hours/week, Mon-Fri 8:30am-4:00pm) starting 1 January 2027. This fixed maternity-cover role offers a salary of £21,772 per year (term-time plus one week).

You will be the first point of contact for parents and visitors, maintain records and provide general clerical support. Experience in a school office and Arbor knowledge are desirable; First Aid is an advantage and safeguarding

Qualifications

• Experience in a school office environment is desirable and Arbor knowledge is beneficial.
• Deal with enquiries and provide information to parents/carers, pupils and visitors.
• Maintain manual and computerised records and manage routine forms.
• First Aid certificate is an advantage.
• Safeguarding familiarity and DBS checks may be required.

Responsibilities

• Work in the main school office team with a warm, motivated, reliable approach.
• Deal with enquiries and provide information to parents/carers, pupils and visitors.
• Maintain and update records and management systems.
• Provide general clerical support such as photocopying, filing, emailing.
• Carry out First Aid and update records as required.
• Contribute to the school ethos and aims.

Skills

Excellent communication

Multi-tasking

Teamwork

Education

GCSE English and Maths

First Aid certificate (advantage)

Tools

Microsoft Windows

Excel

Office suite

Job description

Job Ref No. ECC2879-138S Position Type: Administration Pay Range: Scale 3 point 6-7

Position Start Date: 01/01/2027 Contract Type: Part-time Contract Term: Fixed

Application Close: 03/11/2026 Midnight Date of Interviews: TBA

Westlands is a thriving, inclusive and happy school in the centre of a diverse and exciting community.

Job Title: Receptionist and School Administrator

35 hours per week. Monday - Friday 8.30am - 4.00pm Actual salary £21,772

Term time plus one week

Start date 1st January 2027 fixed term until 31st December 2027

This is a fixed position to cover maternity leave.

As a large 3 form entry school, we are able to offer progression for staff.

The duties and responsibilities will include:

• We are looking for a warm, motivated and reliable professional to work in the main school office team. Experience of working in a school office and a knowledge of Arbor are desirable.
• Deal with enquiries and provide information and advice about the school for parents/carers, pupils and visitors both in person, via telephone and in writing.
• Maintain & update manual and computerised records/management systems.
• Provide general clerical support e.g. photocopying, filing, emailing, complete routine forms.
• Carry out First Aid and update records as required.
• Contribute to the overall ethos/work/aims of the school.

Required Skills

• Proficient in using IT systems, including Microsoft Windows, Excel and Office packages.
• GCSE qualification, Grade A-C (or equivalent) in English and Mathematics.
• A willingness to participate in and a commitment to training and
• First Aid Certificate an advantage.

Personal Specification:

Commitment to insuring the best experience for all our children.

• Sense of humour is essential!
• Excellent communication skills, both written and oral.
• Good interpersonal skills.
• Ability to multi-task.
• Flexibility, with a "can-do" attitude.
• Excellent planning and organisational skills.
• Manage and prioritise workload to meet deadlines.
• Demonstrate discretion and sensitivity when dealing with all matters.
• Ability to work independently and as part of a team.

Westlands Community Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We follow safer recruitment practice and appointments are subject to satisfactory DBS certification and references,including social media checks for shot listed candidates . We are an equal opportunities employer.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

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Mrs Melanie Gaskin
Westlands Community Primary School
Beeches Close, Chelmsford
Essex, CM1 2SB Telephone: [phone]
Email: [e-mail]