Finance/Admin Assistant

Shorefields; Wickford; Hybrid; GBP 11,000 - 15,000; Part time

Benefits offered by this job

Strong team ethos

Motivated children

Job summary

Wickford Primary School in Wickford, Essex, is seeking a part-time Finance/Admin Assistant to join its busy school office. Hours are 21.25 per week, 12:00–16:30, term-time with 5 INSET days, pay scale Essex Schools Pay Scale 3 (Point 6-7).

The successful candidate will input purchase orders, process BACS payments, monitor orders, support School Money admin, and handle filing. Excel and Word proficiency, GCSE Maths/English grade 4/C or higher required, and a professional telephone manner are

Qualifications

• Solid office administrative/finance experience
• GCSE Maths and English at grade C/4 or higher
• Excellent knowledge of Microsoft Excel and Word; able to learn new systems
• Excellent written and oral communication skills; welcoming, positive outlook

Responsibilities

• Input purchase orders into the finance system and place orders
• Process BACS payments
• Monitor outstanding orders and chase suppliers
• Manage the online payments system School Money for dinners, clubs, trips, wrap around care and swimming lessons
• Handle finance-related filing/archiving and ensure policies are followed
• Coordinate transport documentation and liaise with teachers for trips

Skills

Excel

Word

Communication

Education

GCSE Maths and English (C/4)

Tools

School Money

Job description

Job Ref No. ECC2271-117 Position Type: Administration Pay Range: Essex Schools Pay Scale 3 (Point 6 -7)

Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent

Application Close: 21/10/2026 Midnight Date of Interviews: w/b 2nd November 2026

Hours: 21.25 hours 12pm - 4.30pm (with a15 minute unpaid lunch break) 39 weeks per year (term time including 5 INSETdays)

Pay: £13,155.21 (21.25 hours including outer fringe payment)

We are looking to appoint a Finance / Admin Assistant to join our friendly, busy school office. The successful candidate will:

• Have solid office administrative/finance experience
• Previous school office experience is preferrable but not essential.
• Have excellent knowledge of Microsoft Excel and Word, and confident to learn new systems.
• Have excellent written and oral communication skills and a welcoming, positive outlook.
• Have achieved at least a grade C/4 in GCSE Maths and English.
• Be efficient, versatile and able to work on their own initiative as well as part of a strong and friendly team.
• Have a professional telephone manner.
• Be able to prioritise their own workload and plan effectively.
• Be able to remain calm under pressure.
• Understanding of the importance of confidentiality and data protection.
• Duties will include:
• To be responsible for the inputting of purchase orders onto the finance system and placing orders.
• Processing BACS payments for payment.
• Monitoringoutstanding orders and chasing suppliers when required.
• Assist with the administration of the online payment system "School Money" in relation to payments for dinner money, clubs, school trips, wrap around care, weekly swimming lessons etc.
• Be responsible for finance-related filing/archiving.
• To carry out all financial administration in accordance with school financial regulations and policies.
• Processing all income streams.
• Liaising with teachers to book transport for tripsandcoordinate documentation.
• Monitoring free school meal applications and updating systems.
• Chasing any outstanding debts.
• Trading accounts.
• Ordering and arranging quotes for any IT equipment.
• Administering first aid and maintain appropriate records.
• Undertake reception and telephone duties, acting as a welcoming first point of contact for visitors.
• Assist with any admin duties including but not limited to post, filing and general tasks.
• Report to School Business and Office Manager.

We can offer:

• Strong team ethos.
• Happy, motivated, well behaved children.
• Innovative systems for efficiency.
• Varied support and training programmes including whole school INSET days
• Well resourced split-site school.
• We encourage and warmly welcome visits to the school prior to application.

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment. All successful applicants will be subject to an enhanced DBS check, medical clearance and satisfactory references. We may review the internet and social media relating to shortlisted candidates as part of the screening process.

For more information, please contact Caroline Powell, Office Manager by emailing [e-mail] or calling 01268 733071.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

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Caroline Powell - Office and HR Manager
Market Road, Wickford
Essex, SS12 0AG Telephone: [phone]
Email: [e-mail]