Administration Assistant

Mondelēz International; Birmingham; On-site; GBP 12,000 - 21,000; Part time

Job summary

Mondelēz International is seeking an Administration Assistant for the Minworth Distribution Centre in the UK. The role focuses on delivering high-level administrative support, payroll processing for staff, and sourcing site services while maintaining strong customer service.

Part-time position with 23.5 scheduled hours weekly. Proficiency in Microsoft Office and familiarity with SAP and Kronos are beneficial. The role emphasizes accuracy, teamwork, and efficient process management.

Qualifications

• Ability to demonstrate high level of attention to detail.
• Proven ability to manage their own time to achieve daily targets.
• A team player who is capable of working on their own initiative.
• Excellent communication and problem solving skills.
• Good knowledge of Microsoft Office, particularly Excel.
• Knowledge in systems such as SAP, Kronos, Autostore, Inet would be appreciated.

Responsibilities

• Process all Proof of Deliveries in a timely manner, including customer claims and disputes.
• Liaise directly with the haulier provider on deliveries and manage returned stock with Stock team.
• Maintain site service target of 99.85% and perform root cause analysis for failures.
• Oversee weekly payroll processing for Mondelez and agency staff; handle payroll queries.
• Manage International Inbound schedules for the DC and coordinate with Co Packers.
• Procure site services and products (stationery, uniforms, CBRE spend).
• Daily scanning of all load sheets and filing on central drive.
• Support 30% participation in community initiatives and charity drives.
• Collate data and prepare reports for admin/stock team reviews.

Skills

Attention to detail

Time management

Team player

Communication

Problem solving

Excel

Tools

SAP

Kronos

Autostore

Inet

Job description

Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

The Administration Assistant is a key role in our Minworth Distribution Centre (DC).

The role will contribute to the success of Minworth DC bymaintaininga high levelof administrative support and delivering a great level of customer service.

Ensure processes are carried outin accordance withsiteproceduresand all tasks are accurately recorded,reportedand completed.

How you will contribute

You will:

• Process all Proof of Deliveriesin a timely mannerincluding any customer claims and disputes.Liasedirectlywith ourhaulierprovideron any failed or rebooked deliveries. All returned stock to be managed in conjunction with the Stock team. This includedaccuraterecords and reporting

• Site service target of 99.85% to bemaintained. This includes daily root cause analysis and investigation on all failures/cross offs. Theappropriate codingto be actioned on bothSharepointand SAP.

• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with ina timelyfashion

• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capabilityregardingrework and general availability.

• ProcessingWiPrequests with an eye on BBE dates for both Bournville and all relevant Co Packers which includeInternationalcustomers

• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the centrallogisticsteam (egIreland/2XL)

• Reconciliation and banking of the Staff shop monies

• Daily scanning of all load sheets and stored on central shared drive

• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks. Take part in Boost ideas

• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Ability todemonstratehigh levelof attention to detail

• Proven ability to be able to manage their own time to achieve daily targets

• A team player whois capable of workingon their own initiative

• Excellent communication andproblem solvingskills

• Good knowledge of Microsoft Office, (Excel).

• Knowledge in systems as SAP, Kronos,Autostore, Inet would be appreciated

• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physicalactivities (lifting, bending, carrying, pushing, pulling, etc.).

More about this role

Part time position

Scheduled Weekly Hours: 23.5

The responsibilities of this position are performed within the framework of a regional business model that is defined and managed by Mondelēz Europe GmbH, Switzerland.

Business Unit Summary

Mondelēz International, Inc. empowers people to snack right in over 150 countries around the world. We are leading the future of snacking with mouth-watering iconic brands such as Oreo, belVita, LU and Ritz biscuits; Cadbury Dairy Milk, Green & Blacks, Milka and Toblerone chocolate; Philadelphia and Dairylea cheese; and Maynards Bassetts, Trebor and Trident gums. Our more than 80,000 colleagues around the world are key to the success of our business. Great people and great brands. That’s who we are. Join us on our journey to continue leading the future of snacking around the world by offering the right snack, for the right moment, made the right way.

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Regular

Warehousing & Logistics Operations Management

Customer Service & Logistics