Administration Assistant

Mondelez International; Minworth; On-site; GBP 12,000 - 18,000; Part time

Job summary

Mondelēz International in Minworth is seeking a part-time Administration Assistant to support the Distribution Centre with administrative duties and customer service. You will handle Proof of Deliveries, liaise with hauliers, manage returned stock, and contribute to payroll processing for both Mondelez and agency staff.

The role requires strong attention to detail, excellent communication, and experience with Microsoft Office and SAP.

Qualifications

• High level of attention to detail.
• Ability to manage time to achieve daily targets.
• Team player capable of working on their own initiative.
• Excellent communication and problem solving skills.
• Good knowledge of Microsoft Office, especially Excel.
• Knowledge of SAP, Kronos, Autostore, Inet would be appreciated.
• Ability to perform repetitive work in a fast-paced environment with physical activities.

Responsibilities

• Process all Proof of Deliveries in a timely manner, including customer claims and disputes.
• Liaise with haulier provider on failed or rebooked deliveries.
• Manage returned stock with Stock team and maintain accurate records/reports.
• Maintain site service target of 99.85% with root-cause analysis.

Skills

Attention to detail

Time management

Team player

Communication & problem solving

Repetitive work capability

Tools

Microsoft Office/Excel

SAP

Kronos

Autostore

Inet

Job description

Job Description Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible.

The Administration Assistant is a key role in our Minworth Distribution Centre (DC). The role will contribute to the success of Minworth DC by maintaining a high level of administrative support and delivering a great level of customer service. Ensure processes are carried out in accordance with site procedures and all tasks are accurately recorded, reported and completed.

How you will contribute

• Process all Proof of Deliveries in a timely manner including any customer claims and disputes.
• Liase directly with our haulier provider on any failed or rebooked deliveries.
• All returned stock to be managed in conjunction with the Stock team. This included accurate records and reporting
• Site service target of 99.85% to be maintained. This includes daily root cause analysis and investigation on all failures/cross offs.
• The appropriate coding to be actioned on both Sharepoint and SAP.
• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with in a timely fashion
• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capability regarding rework and general availability.
• Processing WiP requests with an eye on BBE dates for both Bournville and all relevant Co Packers which include International customers.
• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the central logistics team (eg Ireland/2XL)
• Reconciliation and banking of the Staff shop monies
• Daily scanning of all load sheets and stored on central shared drive
• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks.
• Take part in Boost ideas
• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Ability to demonstrate high level of attention to detail
• Proven ability to be able to manage their own time to achieve daily targets
• A team player who is capable of working on their own initiative
• Excellent communication and problem solving skills
• Good knowledge of Microsoft Office, (Excel).
• Knowledge in systems as SAP, Kronos, Autostore, Inet would be appreciated
• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physical activities (lifting, bending, carrying, pushing, pulling, etc.).

More about this role

Part time position Scheduled Weekly Hours: 23.5

The responsibilities of this position are performed within the framework of a regional business model that is defined and managed by Mondelēz Europe GmbH, Switzerland.

Business Unit Summary

Mondelēz International, Inc. empowers people to snack right in over 150 countries around the world. We are leading the future of snacking with mouth-watering iconic brands such as Oreo, belVita, LU and Ritz biscuits; Cadbury Dairy Milk, Green & Blacks, Milka and Toblerone chocolate; Philadelphia and Dairylea cheese; and Maynards Bassetts, Trebor and Trident gums. Our more than 80,000 colleagues around the world are key to the success of our business. Great people and great brands. That’s who we are. Join us on our journey to continue leading the future of snacking around the world by offering the right snack, for the right moment, made the right way.

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type Regular Warehousing & Logistics Operations Management Customer Service & Logistics

At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. This means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands - both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast. Join us and Make It An Opportunity!