Administration Assistance (Exams)

Coast and Vale Learning Trust; Birmingham; On-site; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Free onsite parking

Job summary

Flexible Learning School in Birmingham is seeking an organised Examinations Administrative Assistant to support the administration of internal and external examinations. Based at the Hockley site, you will report to the Exams Officer/Deputy Headteacher, working Monday to Friday, 8:30am–4:30pm, for £25,350 per year.

You will prepare examination documentation, maintain accurate records, handle correspondence, respond to enquiries and assist with post-results services to ensure compliance with

Qualifications

• Excellent administration and organisational skills.
• Strong IT skills, including Microsoft Office.
• Excellent attention to detail.
• GCSE English and Maths (or equivalent).
• Excellent communication and interpersonal skills.
• The ability to prioritise work and meet deadlines.
• A professional, reliable and flexible approach.

Responsibilities

• Support the administration of all internal and external examinations.
• Assist with examination entries, timetables and candidate information.
• Prepare examination documentation and maintain accurate records.
• Draft letters, reports and examination correspondence.
• Respond to examination-related enquiries from pupils, parents and staff.
• Assist with post-results services and the issuing of examination certificates.
• Update examination policies and procedures.
• Carry out accurate data entry using school systems.
• Provide administrative support across the wider school when required.

Skills

Attention to detail

Communication skills

Time management

Interpersonal skills

Prioritisation

Education

GCSE English and Maths (or equivalent)

Tools

Microsoft Office

Job description

Examinations Administrative Assistant - Join Our Supportive Alternative Provision Team

Flexible Learning School is an Ofsted-rated Good, independent alternative provision supporting secondary-aged pupils across Birmingham. We are seeking an organised, enthusiastic and highly accurate Examinations Administrative Assistant to join our friendly and dedicated team.

Working closely with the Exams Officer and Deputy Headteacher, you will play a vital role in supporting the administration of internal and external examinations, ensuring examination processes run efficiently and in accordance with awarding body regulations. This is an excellent opportunity for an experienced administrator who enjoys working in a busy school environment and wants to make a real difference to the educational experiences of young people.

The Role

Based at our Hockley site, you will report to the Exams Officer/Deputy Headteacher.

• Salary: £25,350 per annum
• Hours: 8:30am - 4:30pm
• Working Pattern: Monday to Friday
• Lunch Break: 30 minutes (unpaid)
• Contract: Full-time (37.5 hours per week)

Key Responsibilities

You will:

• Support the administration of all internal and external examinations.
• Assist with examination entries, timetables and candidate information.
• Prepare examination documentation and maintain accurate records.
• Draft letters, reports and examination correspondence.
• Respond to examination-related enquiries from pupils, parents and staff.
• Assist with post-results services and the issuing of examination certificates.
• Update examination policies and procedures.
• Carry out accurate data entry using school systems.
• Provide administrative support across the wider school when required.

What We're Looking For

We're looking for someone who has:

• Excellent administration and organisational skills.
• Strong IT skills, including Microsoft Office.
• Excellent attention to detail.
• GCSE English and Maths (or equivalent).
• Excellent communication and interpersonal skills.
• The ability to prioritise work and meet deadlines.
• A professional, reliable and flexible approach.

Previous experience within a school, examinations environment or using a school Management Information System (MIS) would be advantageous.

Why Join Flexible Learning School?

• Work in a supportive and friendly team.
• Make a genuine difference to the lives of young people.
• Access ongoing training and professional development.
• Free onsite parking.
• Be part of a successful and growing Ofsted-rated independent school.

Safeguarding

Flexible Learning School is committed to safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to an Enhanced DBS check, satisfactory references and safer recruitment checks in accordance with Keeping Children Safe in Education (KCSIE).