Administration Apprentice (PPM and Asset)

EQUANS SERVICES LIMITED; Portsmouth; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Disability Confident employer

Job summary

EQUANS SERVICES LIMITED is seeking an Administration Apprentice (PPM and Asset) at Queen Alexandra Hospital, Portsmouth. This 24-month fixed-term, full-time role focuses on supporting hard facilities management through planned maintenance and asset management within a hospital setting.

The apprenticeship offers a structured path into asset management with potential for progression. Training provider WATERTRAIN LIMITED delivers Level 4 professional training as part of the scheme, with standard

Qualifications

• GCSE maths and English at grade 9-4 or equivalent
• Asset management apprenticeship at level 4; training provider WATERTRAIN LIMITED
• Fixed term 24 months, full-time apprenticeship in Portsmouth

Responsibilities

• Assist in 24/7 maintenance coordination within hospital facilities
• Support planned preventative maintenance (PPM) scheduling and resource allocation
• Help ensure statutory and mandatory inspections are carried out
• Maintain accurate statutory, contractual and compliance records
• Update CAFM and manual records and generate reports
• Provide asset-related advice within core technical areas
• Deliver high-quality customer service to internal and external partners
• Collaborate with support services teams to maintain smooth operations
• Keep up-to-date with health & safety standards like COSHH
• Undertake additional duties as needed by management

Skills

Communication skills

IT skills

Attention to detail

Organisation skills

Customer care

Problem solving

Presentation skills

Administrative skills

Number skills

Analytical skills

Team working

Education

GCSE maths & English 9-4

Job description

Introduction

Equans is looking for an Administration Apprentice (PPM and Asset)to join our team at the Queen Alexandra Hospital in Portsmouth.This is a Fixed Term Contract for 24 months on a full time basisworking 37.5 hours per week.On offer is acompetitive salary and excellent benefits package.

About the Employer

EQUANSis a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What You'll Do

Are you ready to begin a career in Hard Facilities Management, supporting the maintenance of critical hospital systems? Join us at Queen Alexandra Hospital to play a key role in maintaining statutory and mandatory compliant systems that ensure safe and effective healthcare environments. As part of our Asset Management team, you will support the delivery of planned preventative maintenance, repairs, testing, and new installations across a wide range of hospital equipment, services, systems, and buildings.

You will learn valuable skills while contributing to a professional, customer-focused FM function, supporting both internal teams and contracted service providers.

What will you deliver?

• Assist in providing a 24/7 maintenance service for Portsmouth Hospitals University Trust within the service provider team.
• Help coordinate planned preventative maintenance (PPM) activities, ensuring optimal allocation of work, manpower, and resources.
• Support the scheduling and completion of all Statutory and Mandatory inspections and maintenance.
• Maintain and update statutory, contractual, and compliance records accurately.
• Update the computerised maintenance management system (CAFM) and manual records.
• Assist in producing operational and compliance reports as required.
• Provide asset-related advice and support within core technical areas.
• Promote excellent customer service to internal and external partners.
• Collaborate effectively with support services teams to ensure smooth operations.
• Maintain and develop knowledge of relevant legislation, standards, and best practices, including health & safety regulations like COSHH.
• Undertake additional reasonable duties as assigned by management.

Training Outcome

Upon completion of this apprenticeship there is potential to lead to a permanent role and further career development.

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Team working

Qualifications

• Desired - GCSE - maths and English - 9-4

Course Information

Course: Asset manager (level 4)

Level: 4

Route: Engineering and manufacturing

Apprenticeship Level: Higher

Working Arrangements

Working Week: Monday to Friday, 08.00 - 16.00, with half an hour unpaid lunch.

Expected Duration: 2 Years

Training Provider: WATERTRAIN LIMITED

This employer is part of the Disability Confident scheme, committed to employing disabled people.