Administration Apprentice (PPM and Asset)

EQUANS; Portsmouth; On-site; GBP 17,000 - 21,000; Full time

Benefits offered by this job

Life Cover

Discount shopping

Gym discounts

Cycle to work

Holiday purchase

CSR days

Learning opportunities

Referral rewards

Employee networks

EAP access

Job summary

Equans invites applications for an Administration Apprentice (PPM and Asset) at Queen Alexandra Hospital in Portsmouth. This 24-month fixed-term contract is full-time (37.5 hours per week) with a competitive salary and benefits.

You will assist in supporting planned preventative maintenance, updating statutory records, and using CAFM software to maintain asset information, while learning in a professional FM environment.

Qualifications

• Educated to GCSE level (or equivalent).
• Good knowledge of MS Excel and MS Word.
• Due to the nature of the contract, you will be required to obtain and maintain a DBS at Standard Level.

Responsibilities

• Assist in providing a 24/7 maintenance service for Portsmouth Hospitals University Trust within the service provider team.
• Help coordinate planned preventative maintenance (PPM) activities, ensuring optimal allocation of work, manpower, and resources.
• Support the scheduling and completion of all Statutory and Mandatory inspections and maintenance.
• Maintain and update statutory, contractual, and compliance records accurately.
• Update the computerised maintenance management system (CAFM) and manual records.
• Assist in producing operational and compliance reports as required.
• Provide asset-related advice and support within core technical areas.
• Promote excellent customer service to internal and external partners.

Education

GCSE level (or equivalent)

Tools

MS Excel

MS Word

Job description

Equans is looking for an Administration Apprentice (PPM and Asset) to join our team at the Queen Alexandra Hospital in Portsmouth. This is a Fixed Term Contract for 24 months on a full time basis working 37.5 hours per week. On offer is a competitive salary and excellent benefits package.

Are you ready to begin a career in Hard Facilities Management, supporting the maintenance of critical hospital systems? Join us at Queen Alexandra Hospital to play a key role in maintaining statutory and mandatory compliant systems that ensure safe and effective healthcare environments. As part of our Asset Management team, you will support the delivery of planned preventative maintenance, repairs, testing, and new installations across a wide range of hospital equipment, services, systems, and buildings.

You will learn valuable skills while contributing to a professional, customer-focused FM function, supporting both internal teams and contracted service providers.

What will you deliver?

• Assist in providing a 24/7 maintenance service for Portsmouth Hospitals University Trust within the service provider team.
• Help coordinate planned preventative maintenance (PPM) activities, ensuring optimal allocation of work, manpower, and resources.
• Support the scheduling and completion of all Statutory and Mandatory inspections and maintenance.
• Maintain and update statutory, contractual, and compliance records accurately.
• Update the computerised maintenance management system (CAFM) and manual records.
• Assist in producing operational and compliance reports as required.
• Provide asset-related advice and support within core technical areas.
• Promote excellent customer service to internal and external partners.
• Collaborate effectively with support services teams to ensure smooth operations.
• Maintain and develop knowledge of relevant legislation, standards, and best practices, including health & safety regulations like COSHH.
• Undertake additional reasonable duties as assigned by management.

What can we offer you?

• 25 days annual leave(+ public holidays)
• Life Cover equivalent to 1.5 timesannual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Educated to GCSE level (or equivalent)
• Good knowledge of MS Excel and MSWord
• Due to the nature of the contract, you will be required to obtain and maintain a DBS at Standard Level.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What's next?

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.