Administration and Logistics Co-ordinator

Music Mark; Cullompton; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Free on-site parking

Generous annual leave entitlement

Job summary

Devon Music Education Hub is seeking an Administration and Logistics Co-ordinator to join the Operations Team based in Willand. You will handle admin, reception, instrument stock, loans, logistics, events and instrument delivery across Devon, while supporting premises management and transport using the hub's vehicle.

The role combines office administration with practical operational duties, requiring strong organisation, customer service, and the ability to work independently or in a team.

Qualifications

• Excellent organisational skills and attention to detail.
• Able to manage a busy workload with high customer service standards.
• Confident communication in person and on the phone.
• Proactive, flexible and able to work independently or in a team.
• Good IT skills, including Microsoft Office.
• Holds a full, clean driving licence and can drive vehicles up to 3.5 tonnes.
• Experience in education, arts or customer-focused environments preferred.

Responsibilities

• Provide administrative and reception support to the hub and partners.
• Maintain instrument stock and manage loans to schools.
• Assist with financial processes and coordinate logistics.
• Support events and delivery of instruments to schools each term.
• Coordinate delivery and collection of instruments across Devon.
• Assist with premises management and transport equipment using the hub's vehicle.

Skills

Organisational skills

Customer service

Microsoft Office

Driving licence

Vehicle up to 3.5 tonnes

Education/arts sector experience

English fluency

Tools

Microsoft Office

Job description

Devon Music Education Hub is seeking an enthusiastic and organised Administration and Logistics Co‑ordinator to join our Operations Team based in Willand. The Hub works with schools, music educators and partner organisations across Devon to ensure children and young people have access to high-quality music education opportunities. This is a varied and rewarding role at the heart of our organisation. As the first point of contact for schools, parents, and partners, you will provide administrative and reception support, maintain our first access instrument stock, manage loans to schools, assist with financial processes, coordinate logistics, support events, and be our primary driver delivering instruments to schools every term., The role combines office administration with practical operational support. You will coordinate the delivery and collection of musical instruments across the county of Devon, support Hub events, assist with premises management, and transport equipment using the Hub's electric vehicle.
We are looking for someone who:

• Has excellent organisational skills and attention to detail
• Can manage a busy and varied workload while maintaining a high standard of customer service
• Communicates confidently and professionally, both in person and over the phone
• Is proactive, flexible and able to work effectively both independently and as part of a team
• Has good IT skills, including Microsoft Office
• Holds a full, clean driving licence and is confident driving vehicles up to 3.5 tonnes
• Has experience working within an education, arts or customer‑focused environment
• Has an interest in music and musical instruments (desirable but not essential)
  
• DCC embraces the positive benefits of a diverse workforce and is committed to providing an environment that is inclusive and safe. We welcome applications from people who share our commitment to stop discrimination, challenge inequality and promote diversity across Devon. More information can be found on our Equality and Diversity webpages.
• For details on the use of AI in applications and Devon County Council's use of AI in Recruitment please see Use of AI in Our Recruitment Processes - Working for Devon | Devon County Council
• Happy to Talk Flexible Working - The Council offers flexible working arrangements in terms of when and where people work e.g. hybrid working, part‑time, condensed hours etc.
• We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment.
• This role requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.
• Personal data we collect from you will be processed in accordance with the Applicant privacy notice.
• For more information about Working for Devon please visit our Working for Devon page.
• We cannot consider visa sponsorship at this time. UK Right to Work is required. For further guidance on right to work in the UK, please visit: Work in the UK - GOV.UK (www.gov.uk).
• This role requires a DBS disclosure.
  
• As part of Devon County Council and Devon Education Services, you'll have access to an excellent range of benefits, including:
• Local Government Pension Scheme.
• Generous annual leave entitlement plus bank holidays.
• Access to employee wellbeing support and assistance programmes.
• Learning and development opportunities.
• Occupational health services.
• Staff discounts and benefits scheme.
• Free on-site parking.
• A supportive and collaborative working environment.