Office Manager / Personal Assistant

Robertson Group; Chapeltown; On-site; GBP 25,000 - 35,000; Full time

Job summary

Robertson, the UK's largest family-owned construction, infrastructure and support services business, is seeking an organised Office Manager/Personal Assistant in Sheffield to provide full PA support to the Managing Director and senior management team. You will manage the diary, correspondence, travel, meetings and general administration.

The role requires excellent verbal and written communication, a proactive approach, and proficient Microsoft Office skills.

Qualifications

• Be organized with strong verbal and written communication.
• Approachable with a flexible nature.
• Microsoft Office skills are essential.

Responsibilities

• Provide PA and secretarial support to Managing Director and Directors.
• Handle distribution of correspondence and mail.
• Manage Directors’ expenses and travel arrangements.
• Coordinate travel, hotel bookings and itineraries.
• Book meeting rooms and arrange lunches/refreshments.
• Take minutes for meetings and prepare board papers.

Skills

Organised

Verbal communication

Microsoft Office

Flexibility

Tools

Microsoft Office Suite

Job description

Some see a wall. We see the chance to open a door.

Job Role:

Office Manager/Personal Assistant

Location:

Sheffield

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services business. As the Director's PA/Office Manager you’ll be part of a team that’s doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future.

About the role

To provide full PA support to the MD and senior management team, combined with the administration support for all other staff.

• Provision of PA and secretarial support to Managing Director and Directors.
• Distribution of correspondence and actioning of mail where appropriate.
• Dealing with confidential letters/reports.
• Dealing with all telephone calls for Managing Director and Directors.
• Dealing with Directors’ expenses.
• Dealing with travel requirements, hotel bookings and itineraries as required.
• Booking meeting rooms and arranging lunches/refreshments.
• Purchasing of office furniture and office supplies as required.
• Managing diary appointments and arranging meetings.
• Organisation of board meetings as required. Collation of papers for regional board meetings.
• Photocopying and binding board papers/reports.
• Minute-taking for meetings are required.
• Responsible for the smooth running of the office.
• Administrator for Robertzone – Central WestTeam Site page, ensuring all kept up to date and announcements communicated to the Team.
• Responsible for office health & safety.
• Fire warden and First Aider.
• Attend HR Consultation meetings as required to take minutes.
• Coordinate AXA health surveillance for the business; scheduling initial appointments, management of recall appointments and recording of all information on HR database.
• Arranging inductions for new starts in the business as required.
• Arranging any maintenance work required in the office.
• Organising company events.
• Administration of sickness and holiday records.
• Working with Bid Manager to schedule Tender/Gateway Meetings, Collate papers.

About you

We look for our office manager/personal assistant to be organized with strong verbal and communication skills. You will be approachable with a flexible nature. Microsoft office skills will also be essential. Come show us your pro-active personality and help us work the Robertson way.

Our Principles - The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment of growth, innovation and high performance.

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

For more information on our principles and culture, please visit: https://www.robertson.co.uk/careers/culture

Benefits of working with Robertson:

In return, we offer a wide range of rewards and employee benefits such as:

• 33 days annual leave (pro-rata for part time or FTC positions, increases with length of service)
• Salary Sacrifice Pension Scheme
• Life Assurance
• Cycle to Work Scheme
• Discounts (gym memberships, restaurants, days out etc.) with Hapi Rewards App
• Access to E-Learning

Diversity & Inclusion

When it comes to diversity and inclusion, we see things differently at Robertson. That’s why we’re working hard to create an environment where everyone can feel welcome, and where we can all be ourselves. We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

This role will be subject to pre-employment screening, including references. The level of screening may vary depending on role responsibilities and will be discussed at interview.