Administration and Clerical Officer - Business Support

Halfway Nursery Infant School; Sheffield; On-site; GBP 18,000 - 24,000; Full time

Job summary

Halfway Nursery Infant School in Sheffield is seeking an Admin/ Clerical Officer to join its Admin Team, providing high-level administrative support and working seamlessly with a part‑time colleague. The role is term-time only, including INSET days.

The successful candidate will manage enquiries from parents and visitors, support finance tasks, and use systems like Microsoft Office and SIMS. Training can be provided; first aid and medicines handling may be required.

Qualifications

• Experience in a busy school office
• Experience managing nursery admissions and FEL
• Proficient with Microsoft Office and SIMS
• First aid and medicines management training preferred

Responsibilities

• Welcoming visitors and first point of contact
• Maintaining safeguarding procedures
• Answering phone calls, emails and enquiries promptly
• Ensuring smooth administrative processes
• Managing tasks and responding to diverse school needs
• Contributing to inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers and leadership team
• Upholding the school's policies

Skills

Attention to detail

Excellent communication

Team player

Organised

Customer service

Adaptable

Tools

Microsoft Office

SIMS pupil database

Payment systems

ICT skills

Job description

The Governing Body of Halfway Nursery Infant School is looking to appoint a confident, flexible and energetic Admin/ Clerical Officer to join our Admin Team as soon as possible. The successful applicant will be a highly motivated professional, dedicated to providing a high level of administrative support, as well as work successfully as part of our school team.

The successful candidate will be the primary contact in the school office and play a vital role in maintaining an efficient and welcoming administrative environment, working alongside an established part‑time colleague. The role is term time only, including INSET days.

The successful candidate will ideally have experience of working in a busy school office, along with managing administrative tasks linked to nursery admissions and FEL. They will play a key role in the day to day operations of the school office; dealing with enquiries from parents, visitors, staff and pupils as well as carrying out a range of administrative and finance tasks, along with providing first aid and managing medicines. The candidate will be expected to use a range of applications including (but not limited to) Microsoft Office, payment and communication systems and SIMS pupil database. Experience of these specific systems is ideal, but not essential as training can be provided. Please refer to the job description and person specification for more details.

The Candidate

The ideal candidate should demonstrate meticulous attention to detail, show flexibility to adapt to evolving situations while acquiring new skills. Excellent communication skills, both with children and adults, are vital, as is proficiency in utilising relevant technology and equipment. A can‑do mindset that aligns with the school's positive culture is highly desired.

Working hours will be 40 hours per week, 39 weeks per year (term‑time only) to include INSET days. Monday to Friday 7:45am - 4:15pm.

We are looking for someone who is customer focused and understands the importance of providing an excellent ‘front of house’ service with the following qualities:

• understands the role of an admin team within a school setting
• Is able to be a team player, working seamlessly with a job‑share partner
• Is approachable and organised with good attention to detail.
• Is able to prioritise their work effectively and remain calm when dealing with competing priorities and deadlines.
• be well organised and able to prioritise workload, meet deadlines and maintain a high standard of work under pressure
• has exceptional interpersonal and communication skills, both written and oral
• has experience of maintaining manual and computerised records and can undertake routine financial administration
• has an understanding and ability to maintain confidentiality
• Has good literacy, numeracy and ICT skills.
• is able to form positive relationships with pupils, families and staff
• Ideally, has first aid and allergy awareness training or is willing to complete it.

The Role

Your responsibilities will include:

• Welcoming visitors and serving as the first point of contact for enquiries
• Maintaining safeguarding procedures for visitors to site
• Answering phone calls, emails and other enquiries promptly
• Ensuring smooth administrative processes
• Managing tasks efficiently and responding to diverse school needs
• Contributing to a supportive and inclusive school culture
• Engaging in all aspects of school life
• Providing administrative support to teachers, staff, and the school leadership team
• Upholding the school's policies and procedures.