Admin Officer

Allscreens Nationwide Ltd; Oxford; On-site; GBP 17,000 - 18,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an administrative support assistant to assist with court and tribunal processes in Oxford. The role requires handling papers, creating and managing documents, and maintaining records on an in-house system.

DBS clearance is provided for successful candidates, and the assignment lasts six months with potential extension. The position offers structured hours: Monday to Friday, 9:00–17:00, with pay starting at £12.86 per hour and rising to

Qualifications

• Experience in administrative support or similar environment.
• Strong attention to detail and ability to follow procedures.
• Excellent customer service and communication skills.

Responsibilities

• Prepare papers, files and hearing materials for court/tribunal processes.
• Produce and manage documents: correspondence, notes, reports and submissions.
• Update and maintain accurate records on the in-house computer system; data input and record-keeping.

Skills

Customer service

Attention to detail

Administration

Data entry

Teamwork

Education

Basic DBS clearance

Tools

In-house computer system

Job description

• Pay: £12.86 per hour, increasing to £13.25 after 12 weeks
• Working pattern: Monday-Friday, 9:00-17:00
• Assignment length: 6 months (with possible extension)
• Level of clearance required: Basic DBS (provided by Brook Street for successful candidate)

If you're someone who thrives on structure, accuracy and great customer service, this role could be a brilliant next step. Our Client is hiring for a reputed client within the Government, supporting day-to-day court and tribunal operations in Oxford.

What you'll be doing:

• Support the smooth running of court/tribunal processes by preparing papers, files and hearing materials
• Produce and manage documents such as correspondence, minutes, notes, reports and submissions in line with guidelines
• Update and maintain accurate records on an in-house computer system, including data input and record-keeping
• Handle post opening and dispatch, general photocopying and filing
• Support listings and rota management by checking files, assisting court users and helping ensure everything is up to date
• Provide a "right first time" service through face-to-face, written and telephone enquiries, including counter support
• Assist with scheduling, serving court documents and executing a range of administrative actions (including use of chip and pin)
• Help prepare for and support daily TIB (Team Information Board) meetings, contributing to relevance and productivity
• Undertake checking and verifying tasks for documents, records, statistics, claims and returns ahead of approval

What you'll bring:

• Excellent customer service skills and a helpful, polite approach with the public and internal stakeholders
• Strong attention to detail, with confidence working to procedures, criteria and quality standards
• Reliable administration capability, including drafting standard correspondence and producing accurate documents
• Basic statistical awareness and comfort preparing straightforward reports or calculations when required
• A positive, continuous-improvement mindset-using discretion and initiative within defined processes
• The ability to work in a flexible team, with some occasional need to support other local office locations

Due to the high volume of applications we receive, we are only able to contact candidates who have been selected to progress to the next stage of the recruitment process. If you have not heard from us within 1 week of your application, please assume that your application has not been successful on this occasion. We encourage you to keep an eye on our current vacancies and welcome applications for any future roles that match your skills and experience.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.

Oxford University Hospitals NHS Foundation Trust