Admin Officer

Leeds Teaching Hospitals; Otley; Vor Ort; GBP 23.000 - 29.000; Vollzeit

Zusammenfassung

Leeds Teaching Hospitals NHS Trust is seeking an Office Supervisor for the Radiology Department at Wharfedale Hospital. The role leads day-to-day administrative activities, coordinating clerical processes and supporting service delivery for patients, staff and clinicians.

You will supervise administrative staff, maintain records and data, and ensure efficient office operations within a busy NHS department. This is a pivotal position within a collaborative radiology team, offering development

Qualifikationen

• Administrative or clerical experience.
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication.
• Experience using Microsoft Office applications, databases and spreadsheets.
• Ability to work independently and use initiative.
• Good attention to detail and accuracy.
• Ability to work effectively as part of a team.

Aufgaben

• Provide day-to-day supervision and coordination of administrative and clerical activities within the Radiology Department.
• Support the management team in ensuring efficient office operations and service delivery.
• Act as a key point of contact for staff, patients, members of the public and external organisations.
• Monitor and maintain departmental records, databases and reporting systems.
• Coordinate staff annual leave, absence records and training compliance.
• Oversee stationery and office supplies, ensuring adequate stock levels are maintained.
• Produce reports and maintain accurate administrative data.

Kenntnisse

Administrative experience

Organisational skills

Communication skills

Microsoft Office

Teamwork

Attention to detail

Ausbildung

GCSE English & Maths

Tools

Microsoft Excel

Jobbeschreibung

An exciting opportunity has arisen for an enthusiastic, well-organised and motivated Office Supervisor to join the Radiology Department at Wharfedale Hospital.

This is a key administrative role providing day-to-day supervision and support to the departmental office function, helping to ensure the smooth and efficient delivery of services for patients, staff and clinicians. The role combines administrative leadership, staff coordination, communication, and office supervisory responsibilities.

Main duties of the job

Working closely with the Radiology Clerical Management team, and the local Team Manager you will supervise administrative processes, support service delivery, and help maintain high standards of patient-focused care in a busy healthcare environment.

• Provide day-to-day supervision and coordination of administrative and clerical activities within the Radiology Department.
• Support the management team in ensuring efficient office operations and service delivery.
• Act as a key point of contact for staff, patients, members of the public and external organisations.
• Monitor and maintain departmental records, databases and reporting systems.
• Coordinate staff annual leave, absence records and training compliance.
• Oversee stationery and office supplies, ensuring adequate stock levels are maintained.
• Produce reports and maintain accurate administrative data.Ensure compliance with Trust policies relating to confidentiality, data protection, equality, diversity and health and safety.

Job summary

An exciting opportunity has arisen for an enthusiastic, well-organised and motivated Office Supervisor to join the Radiology Department at Wharfedale Hospital.

This is a key administrative role providing day-to-day supervision and support to the departmental office function, helping to ensure the smooth and efficient delivery of services for patients, staff and clinicians. The role combines administrative leadership, staff coordination, communication, and office supervisory responsibilities.

Main duties of the job

Working closely with the Radiology Clerical Management team, and the local Team Manager you will supervise administrative processes, support service delivery, and help maintain high standards of patient-focused care in a busy healthcare environment.

• Provide day-to-day supervision and coordination of administrative and clerical activities within the Radiology Department.
• Support the management team in ensuring efficient office operations and service delivery.
• Act as a key point of contact for staff, patients, members of the public and external organisations.
• Monitor and maintain departmental records, databases and reporting systems.
• Coordinate staff annual leave, absence records and training compliance.
• Oversee stationery and office supplies, ensuring adequate stock levels are maintained.
• Produce reports and maintain accurate administrative data.Ensure compliance with Trust policies relating to confidentiality, data protection, equality, diversity and health and safety.

You will be joining a supportive and friendly Radiology team, with opportunities for personal development and training in a well-established NHS organisation.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job description

Job responsibilities

For questions about this job, contact:

Danny Burke or Natalie Johnstone

Team Manager , Patient Services Co-ordinator

[e-mail] , [e-mail]

0113 3921639

Please Note: All salaries listed reflect the pay for full time roles. Any part time roles will be pro rata.

Why you should join our Team

Join a friendly and supportive team at the heart of patient care. The Radiology Clinical Service Unit provides a wide range of diagnostic imaging services across Leeds and the surrounding areas, supporting patients through every stage of their healthcare journey. As the Office Supervisor at Wharfedale Hospital, you will play a key role in ensuring the smooth running of a busy radiology service, helping patients receive timely appointments, supporting clinical staff, and contributing to the efficient delivery of the service. This is an excellent opportunity for someone looking to develop their leadership skills while making a meaningful difference to both patients and colleagues.

Wharfedale Radiology is known for its welcoming atmosphere, strong team culture and commitment to delivering an outstanding patient experience. Our administrative and clinical teams work closely together, creating a collaborative environment where everyone's contribution is valued. If you are organised, motivated and enjoy working as part of a close-knit team, this is an opportunity to join a department where your work will be recognised and where you can make a genuine impact every day.

What you will bring to the role

Essential Requirements

• Previous administrative or clerical experience.
• GCSE English and Maths (or equivalent).
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office applications, databases and spreadsheets.
• Ability to work independently and use initiative.
• Good attention to detail and accuracy.
• Ability to work effectively as part of a team.

• Commitment to maintaining confidentiality and delivering a high-quality service.

Desirable Criteria

• Supervisory or team-leading experience.

• Experience working within the NHS or healthcare environment.

• Knowledge of NHS systems and processes.

• Knowledge of Radiology systems and processes.

• Experience of handling reports and managing departmental data.

• Understanding of finance and budget administration processes.

You will be a proactive and approachable individual who enjoys working in a busy environment and takes pride in delivering excellent administrative support. You will have strong interpersonal skills, a flexible approach to work, and a commitment to supporting both colleagues and patients.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person Specification

Qualifications

Essential

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals

Address

Wharfedale Hospital

Leeds

West Yorkshire

LS21 2LY

United Kingdom

Employer's website

https://www.leedsth.nhs.uk/ (Opens in a new tab)