Admin Manager - Lifetime Service

Sirona-Care-; West of England; On-site; GBP 36,000 - 48,000; Part time

Benefits offered by this job

NHS Pension

27+ days annual leave

NHS benefits

Job summary

Sirona care & health is seeking an experienced Admin Manager to lead the Lifetime service's administrative function for our Community Children’s Nursing and Psychology teams. Based at Kingswood Hub, this part-time role provides senior administrative leadership, oversees the team, and improves systems to ensure clinicians have high-quality support.

You will work with clinical leads to ensure safe, effective care, manage data and records, coordinate training, and act as a key contact for families

Qualifications

• Qualification/courses taken in first line management/supervising/administration, which will include recruitment and selection and professional development of colleagues – or equivalent experience
• NVQ3 in Business Administration or equivalent working experience
• Educated to GCSE A – C in English and Mathematics

Responsibilities

• Leading and coordinating administrative systems and processes across the service
• Supporting operational and clinical leads with service delivery and organisation
• Managing data flow, reporting and performance monitoring
• Coordinating training sessions, meetings and service activities
• Acting as a key point of contact for families, schools and partner organisations
• Maintaining accurate records and managing information in line with organisational standards
• Supporting clear communication and efficient service processes across the team
• Upholding confidentiality, safeguarding procedures and professional standards

Skills

Leadership

Report writing

IT systems

Data analysis

Communication

Change management

Minute taking

Recruitment & staffing

Education

NVQ3 in Business Administration

GCSE English & Maths

First line management training

Tools

Microsoft Office

Job description

Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.

We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

Job overview

Are you an experienced administrator looking for a role where you can make a real difference?

We are looking for an Admin Manager to join The Lifetime Service, supporting our Community Children’s Nursing and Psychology teams who work with children and young people with life-limiting and life-threatening conditions.

Based at Kingswood Hub, this part-time role will provide day-to-day leadership and coordination for the administrative function. You will manage and support the administrative team, oversee daily operations and identify ways to improve systems and processes, ensuring our clinicians have the high-quality administrative support they need to deliver safe, effective and responsive care.

This is a rewarding opportunity to play a key role in a specialist service supporting children, young people and their families.

Main duties of the job

As the Admin Manager, you will provide senior administrative leadership for the Lifetime service, ensuring effective systems, processes and coordination across the team. You will support the clinical leads to ensure safe and effective care is delivered to the Lifetime service children, young people and their families.

You will play a key role in managing information, supporting service performance and ensuring administrative processes are efficient, responsive and well coordinated.

Key responsibilities include:

• Leading and coordinating administrative systems and processes across the service
• Supporting operational and clinical leads with service delivery and organisation
• Managing data flow, reporting and performance monitoring
• Coordinating training sessions, meetings and service activities
• Acting as a key point of contact for families, schools and partner organisations
• Maintaining accurate records and managing information in line with organisational standards
• Supporting clear communication and efficient service processes across the team
• Upholding confidentiality, safeguarding procedures and professional standards

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you’re starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Detailed job description and main responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

If you refer to qualifications or employment history in your supporting statement that is not reflected in your application form, this information may be discounted.

We are unable to offer sponsorship for this position, if you require a visa to work in the UK you must have a minimum of 14 months remaining on your visa. If you do not declare your visa end date in your application it may be discounted.

Person specification

Qualifications and Training Required

• Qualification/courses taken in first line management/supervising/administration, which will include recruitment and selection and professional development of colleagues – or equivalent experience
• NVQ3 in Business Administration or equivalent working experience
• Educated to GCSE A – C in English and Mathematics

Skills, Experience and Knowledge Required

• Effective leadership skills with the ability to promote effective team working across the clinical and admin teams
• Report writing skills
• Ability to implement and develop admin and IT systems.
• Influencing and negotiating skills when proposing/implementing new systems/processes
• Ability to manipulate, monitor and extract data/activity, producing information reports in meaningful manner
• An understanding of children's complex needs
• Excellent minute taking skills
• To have an understanding and awareness of the impact of change within an organisation and staff.
• Experience achieving, delivering and analysing data to meet Performance Targets

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.