Admin Assistant with Finance Responsibilities - Parkway Primary School

Parkway; Erith; On-site; GBP 18,000 - 22,000; Full time

Job summary

Parkway is seeking a friendly, organised Administrative Assistant to join our busy school office team on a term-time only basis. The role covers front of house reception, administration and financial support, with duties including attendance records, pupil files, procurement, purchasing, quoting, purchase orders and invoicing to support smooth daily running.

The successful candidate will provide a welcoming service to pupils, parents and staff, require strong IT skills (Microsoft Office) and

Qualifications

• Excellent organisational and communication skills.
• Ability to work calmly in a busy environment.
• Strong IT skills, including Microsoft Office.
• Excellent attention to detail.
• Flexible and able to work as part of a team.
• Experience of administration and customer service, preferably in a school.
• Experience with Bromcom is advantageous.

Responsibilities

• Front of house reception duties and administration.
• Provide financial support: purchasing, procurement, quotes, purchase orders and invoicing.
• Support attendance administration and pupil records.
• Support communication systems and general admin duties.

Skills

Organisational skills

Communication skills

Calm under pressure

Attention to detail

Team player

Flexibility

Customer service

Tools

Microsoft Office

Job description

We are seeking to appoint a friendly, organised and highly motivated Administrative Assistant to join our busy school office team. This is a term-time only position, working Monday to Friday, 8:30am – 2:00pm.

This is a varied role combining front of house reception duties, administration and financial support responsibilities. The successful candidate will provide a welcoming and professional service to pupils, parents, staff, visitors and external agencies while supporting the smooth day-to-day running of the school office.

The successful candidate will support attendance administration, maintain pupil records, assist with SEND administration, support communication systems and undertake a range of general administrative duties.

The role also includes supporting the school’s financial processes, including purchasing and procurement, obtaining quotes, raising purchase orders, processing invoices and maintaining accurate financial records in line with school procedures and Best Value principles.

We are looking for someone who:

• Has excellent organisational and communication skills
• Can work calmly in a busy environment
• Has strong IT skills, including Microsoft Office
• Has excellent attention to detail
• Is flexible, approachable and able to work as part of a team
• Has experience of administration and customer service, preferably within a school environment

Experience of school systems such as Bromcom would be advantageous.

This post is a customer-facing position and falls within the scope of the Code of Practice on English Language Requirement for Public Sector Workers. The school has a statutory duty under Part 7 of the Immigration Act 2016 to ensure that post holders have a command of spoken English sufficient for the effective performance of the job requirements.

Please refer to the Job Description and Person Specification for further information.

For an informal discussion about the role please contact Mrs Maria Saich on 02083100176 or [e-mail].