Admin Assistant (Purchasing)

THE TALENT PEOPLE PTE. LTD.; Penarth, High Street; On-site; GBP 19,000 - 25,000; Full time

Job summary

Our client, a Singapore-based industrial equipment business, is seeking an Admin Assistant to support purchasing and day-to-day office operations. You will assist with sourcing materials, prepare purchase orders and coordinate with suppliers and internal teams.

The role involves requesting quotations, following up on orders and maintaining procurement records, with on-the-job training provided. Mandarin-speaking liaison with suppliers and clients is part of the responsibilities.

Qualifications

• GCE N-Level or equivalent required.
• Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain, Logistics or related field advantageous.
• On-the-job training will be provided.

Responsibilities

• Assist with sourcing materials, equipment and services.
• Request quotations from suppliers and prepare basic comparisons.
• Prepare and process purchase orders after internal approval.
• Follow up with suppliers on orders and delivery.
• Liaise with Mandarin-speaking clients and suppliers on orders and enquiries.
• Maintain purchasing, supplier and product records; data entry in ERP.

Education

GCE N-Level or equivalent

Nitec/Higher Nitec/Diploma in Business Administration/Supply Chain/Logistics

Tools

Microsoft Office

ERP system

Job description

About the Client

Our client provides industrial air compressors and compressed-air solutions in Singapore, including equipment supply, installation, maintenance, repair and pipeline works for customers across different industries. They are looking for a dependable and organised Admin Assistant to support purchasing and day-to-day office operations.

Key Responsibilities

• Assist with sourcing materials, equipment, spare parts and services required by the company
• Request quotations from suppliers and prepare basic quotation comparisons
• Prepare and process purchase orders after obtaining internal approval
• Follow up with suppliers on order status, delivery schedules and outstanding items
• Liaise with Mandarin-speaking clients and suppliers on orders, deliveries and enquiries
• Coordinate with internal colleagues to confirm purchasing and delivery requirements
• Maintain accurate purchasing, supplier and product records
• Enter and update information in the company's ERP or internal record-keeping system
• Match purchase orders, delivery orders and supplier invoices for administrative processing
• Organise procurement documents and maintain proper electronic and physical filing
• Support stock monitoring and notify the relevant team members when items require replenishment
• Assist with general administrative duties, correspondence and data entry
• Perform other reasonable procurement or administrative duties assigned by the supervisor

Requirements

• At least GCE N-Level or equivalent
• Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain, Logistics or a related field is an advantage
• Candidates without prior working experience are welcome to apply; on-the-job training will be provided
• Basic proficiency in Microsoft Office applications
• Exposure to an ERP or inventory-management system is an advantage but not essential
• Able to organise documents and follow up on multiple orders accurately
• Careful, responsible and willing to learn
• Able to communicate and work effectively with suppliers and internal colleagues

What You Can Expect

• On-the-job guidance and training
• Practical exposure to procurement, supplier coordination and ERP processes
• Opportunities to develop broader operational and administrative skills
• A supportive working environment within an established industrial equipment business

We regret that only shortlisted candidates will be notified.