Assistant Buyer

Orion Group; Invergordon; On-site; GBP 24,000 - 36,000; Full time

Job summary

Orion Group, on behalf of a global energy services company, is seeking an Assistant Buyer to join their team in Scotland. You will support procurement of materials, equipment and services for subsea engineering and fabrication activities.

The role involves raising requisitions and orders, evaluating supplier quotes, expediting deliveries, and maintaining procurement records. You will work closely with the Buyer, operations teams and suppliers to ensure timely delivery and compliance with

Qualifications

• Experience in an administrative, purchasing, procurement or supply chain environment.
• Good understanding of purchasing processes and supplier engagement.
• Experience using ERP or procurement systems.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple priorities and work accurately.

Responsibilities

• Assist with procurement of materials, consumables, equipment and services.
• Raise purchase requisitions and purchase orders in accordance with procedures.
• Support Buyer in obtaining supplier quotations and evaluations.
• Monitor PO progress and expedite deliveries to meet requirements.
• Interface with suppliers regarding delivery schedules and order status updates.
• Maintain procurement trackers and reporting tools.
• Support inventory management and procurement planning.
• Assist with management of call-offs against framework agreements and contracts.
• Communicate with warehouse and operations staff to ensure proper receipt and records.

Skills

Experience in administrativePurchasing

MS Excel & Office

Supplier engagement

Education

HNC/HND in Business Administration/Procurement

Tools

ERP systems

Job description

On behalf of our client, a global energy services company, we are seeking an Assistant Buyer to join their team, supporting major subsea engineering and fabrication activities.

Job Purpose:

To support the procurement and supply chain activities by assisting with the purchasing of materials, consumables, equipment and subcontracted services required for site operations and project execution. The Assistant Buyer will work closely with the Buyer, operational teams and (local & national) suppliers to ensure timely delivery of goods and services whilst maintaining compliance with company procurement processes and commercial requirements.

Job Scope:

The Assistant Buyer will contribute to the efficient operation of the site by providing procurement and administrative support to purchasing activities. The role requires regular interaction with operational personnel to understand material requirements, expedite deliveries and ensure supply chain activities support project schedules and operational objectives.

Main accountabilities:

• Assist with the procurement of materials, consumables, equipment and services
• Raise purchase requisitions and purchase orders in accordance with company procedures
• Support the Buyer in obtaining supplier quotations and commercial evaluations
• Monitor purchase order progress and expedite deliveries to meet operational requirements.
• Interface with suppliers regarding delivery schedules, shortages and order status updates.
• Support supplier performance monitoring and maintain procurement records
• Assist with sourcing alternative suppliers when required
• Liaise with warehouse personnel to ensure receipt of materials is correctly recorded and any discrepancies are addressed
• Support inventory management activities and procurement planning
• Maintain procurement trackers and procurement reporting tools
• Assist with management of call-offs against framework agreements and existing contracts
• Participate in supplier and subcontractor communications as required
• Ensure purchasing activities comply with the company policies and procedures
• Resolve routine procurement and invoice queries with suppliers and internal stakeholders
• Support continuous improvement initiatives within procurement and supply chain processes
• Maintain accurate procurement documentation and audit trails

Qualifications:

Essential:

• HNC/HND, college qualification or equivalent experience in Business Administration, Procurement, Supply Chain or related discipline.
• Good level of computer literacy including Microsoft Office applications.

Desirable:

• CIPS qualification or working towards CIPS accreditation.
• Procurement and Supply Chain certification.

Experience/ Skills/ Knowledge:

Essential:

• Experience within an administrative, purchasing, procurement or supply chain environment.
• Good understanding of purchasing processes and supplier engagement.
• Experience using ERP or procurement systems.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Ability to work accurately and efficiently whilst managing multiple priorities.
• Strong communication and organisational skills.
• Ability to work collaboratively within a team environment.
• Good attention to detail and record keeping capability.
• Understanding of inventory, logistics and supply chain principles.
• Ability to develop positive relationships with suppliers and operational personnel.

Desireable:

• Experience within fabrication, manufacturing, construction, energy or offshore industries.
• Previous experience supporting procurement activities within project-based environments.
• Knowledge of materials used in pipeline fabrication activities.
• Experience using SAP or equivalent enterprise purchasing systems.
• Understanding of supplier qualification and vendor management processes.

Additional requirements:

• Experience within an administrative, purchasing, procurement or supply chain environment.
• Good understanding of purchasing processes and supplier engagement.
• Experience using ERP or procurement systems.
• Good knowledge of Microsoft Excel and Microsoft Office applications.
• Ability to work accurately and efficiently whilst managing multiple priorities.
• Strong communication and organisational skills.
• Ability to work collaboratively within a team environment.
• Good attention to detail and record keeping capability.
• Understanding of inventory, logistics and supply chain principles.
• Ability to develop positive relationships with suppliers and operational personnel.
• Experience within fabrication, manufacturing, construction, energy or offshore industries.
• Previous experience supporting procurement activities within project-based environments.
• Knowledge of materials used in pipeline fabrication activities.
• Experience using SAP or equivalent enterprise purchasing systems.
• Understanding of supplier qualification and vendor management processes.

The role is initially offered on a long-term contract basis, with the expectation that the successful candidate may be offered a permanent staff position in the longer term.