Admin Assistant - Holywood

VanRath; Holywood; On-site; GBP 26,000 - 29,000; Full time

Benefits offered by this job

£13.45 per hour

37.5 hours per week

Supportive working environment

Cross-functional administration

Job summary

VanRath are assisting our client, a community-focused organisation, in recruiting an Admin Assistant to join the team in Holywood. The role offers £13.45 per hour and a 37.5-hour week, Monday to Friday, with a supportive environment and opportunities to work across different functions.

You will provide essential administrative support to Social Care Managers and wider Corporate Service functions, contributing to high-quality records and smooth operations.

Qualifications

• NVQ Level 3 (or equivalent) in Business Administration or 5 GCSEs including English and Maths
• Office administration experience
• Minute taking experience
• Strong MS Word, Excel and Outlook skills
• Excellent communication and interpersonal skills
• Strong organisational and administrative abilities
• Ability to handle confidential information
• Team player
• Health & Social Care experience advantageous

Responsibilities

• Provide day-to-day administrative support to Social Care Managers and the wider team
• Maintain accurate and confidential service user records
• Process and record incident reports in line with regulatory and stakeholder requirements
• Prepare reports, correspondence and administrative documentation
• Attend meetings, take notes and prepare accurate minutes
• Respond to telephone enquiries and provide professional reception cover
• Meet and greet visitors and staff
• Liaise with staff, regulatory bodies and relevant stakeholders
• Provide information and administrative support as requested by management
• Complete general and ad hoc administrative duties as required

Skills

Minute taking

Communication

Teamwork

Confidentiality

Organisational skills

Education

NVQ Level 3 in Business Administration

5 GCSEs including English and Maths

Tools

MS Word

MS Excel

MS Outlook

Job description

VANRATH are delighted to be assisting our very important client, a community focused organisation with the recruitmentof an Admin Assistant to join their team based in Holywood.

What's in it for you?

• £13.45 per hour
• 37.5 hours per week 9am-5pm, Monday to Friday
• Supportive working environment
• Varied administrative role with opportunities to work across different functions

About your next employer

You'll be joining an established organisation providing support and services within a social care environment. The successful candidate will work as part of a dedicated Administration team, providing essential support to Social Care Managers and wider Corporate Service functions.

About you

• NVQ Level 3 (or equivalent) in Business Administration or 5 GCSEs including English and Maths
• Relevant office administration experience
• Minute taking experience
• Strong working knowledge of Microsoft Word, Excel and Outlook
• Excellent communication and interpersonal skills
• Strong organisational and administrative abilities
• Ability to handle confidential and sensitive information appropriately
• Ability to work effectively as part of a team
• Previous experience within Health & Social Care would be advantageous

What you'll do

• Provide day-to-day administrative support to Social Care Managers and the wider team
• Maintain accurate and confidential service user records
• Process and record incident reports in line with regulatory and stakeholder requirementsPrepare reports, correspondence and administrative documentation
• Attend meetings, take notes and prepare accurate minutes
• Respond to telephone enquiries and provide professional reception cover
• Meet and greet visitors and staff
• Liaise with staff, regulatory bodies and relevant stakeholders
• Provide information and administrative support as requested by management
• Complete general and ad hoc administrative duties as required