Admin Assistant (Accounts Payable)

City Building (Glasgow) LLP; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Admin Assistant to join their Finance Accounts Payable section. This pivotal role involves providing administrative and financial support, ensuring high-quality customer service, and maintaining financial processing standards. The ideal candidate will have proven administrative experience and proficiency in Microsoft Office, alongside strong organizational skills and attention to detail. Join a company committed to community engagement and employee development, and enjoy a rewarding career with excellent benefits, including a contributory pension scheme and health initiatives.

Benefits

Contributory Pension Scheme

Excellent Annual Leave Entitlement

Enhanced Maternity and Paternity Leave

Health and Wellbeing Initiatives

Discounted Gym Membership

Qualifications

• Proven administrative experience is essential.
• Experience in finance or accounts payable is advantageous.

Responsibilities

• Support the Accounts Payable function with high-quality service.
• Coordinate updates and backups, ensuring smooth communication.

Skills

Microsoft Office Software

Organizational Skills

Customer Service

Attention to Detail

Education

Qualification in Administration

Job description

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations.

City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.

Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base.

Our Values

Community – To build more sustainable communities through social, economic and community engagement.

Trust – To be trusted by our employees, clients, and partners.

Ambition – To do more for our client and partners and provide more opportunities for our employees and stakeholders as part of our change and growth strategies, succession planning and sustainability.

Honesty – To promote at all times in our communication with all stakeholders promoting partnerships and sustainability.

Excellence – To deliver quality in everything we do.

Our Mission Statement

To contribute excellence in construction, repairs, maintenance, manufacturing and training to our customers, our employees, partners, suppliers, and the local communities in which we work.

We are currently recruiting for an Admin Assistant to join our Finance Accounts Payable section.

The Admin Assistant (Accounts Payable) is a valued member of City Building Finance section providing administrative and financial support in relation to the delivery of services in line with business needs.

This is a pivotal role in supporting the Accounts Payable function, where you will contribute to the delivery of high-quality customer service and the consistent achievement of financial processing standards. You will develop a broad understanding of City Building’s operations and play a key part in upholding the integrity of our financial systems.

The role also involves troubleshooting issues, coordinating updates and backups, and ensuring smooth communication across teams and departments. A strong focus is placed on organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously while maintaining a high level of customer service and confidentiality.

Proven administrative experience and proficient knowledge in Microsoft Office Software is essential. A relevant qualification/certification in Administration or equivalent and experience within a finance or accounts payable setting is advantageous.

You will be required to have a flexible approach to this role. Your contracted hours of work will be 35 hours per week to be worked to suit the needs of the business.

As an employee of City Building, you will also receive the following benefits:

- A rewarding career with a competitive salary.

- Access to contributory pension scheme – Strathclyde Pension Fund.

- Excellent annual leave entitlement

- Enhanced maternity, paternity, and adoption/shared parental leave.

- Access to excellent health and wellbeing initiatives.

- Access to a discounted gym membership.

This is a fixed-term position for up to six-months.

We welcome secondment arrangements from our valued partner organisations Glasgow City Council family and Wheatley Housing Group and encourage interested parties to explore the opportunity.

Please refer to the role profile for further details on the role however if you would like to have an informal chat about the role then please contact:

• Melissa Gallagher Tel No: 0141 287 2227/ 07714 654 135

If you feel, you have the necessary skills and experience for this role then please forward your CV along with a completed Supporting Statement to the People Services Team, [e-mail] by close of business on Sunday, 11 May 2025

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