Admin Assistant

Aspris; Southampton; On-site; GBP 20,000 - 25,000; Full time

Job summary

Aspris Education and Children’s Services is seeking an Administrative Assistant to join a dedicated administration team at Clay Hill School. The ideal candidate will be an enthusiastic multitasker with a strong proficiency in Microsoft Office, capable of handling front office duties, managing communications, and supporting student attendance processes. This term-time only position offers full-time or part-time hours, with various benefits including a commitment to ongoing training and career advancement.

Benefits

Exclusive access to reward and discount scheme

Blue Light discount card

Comprehensive induction

Commitment to ongoing training and career progression

Pension scheme

Paid for enhanced DBS

Wellbeing support

Cycle to work scheme

Qualifications

• Enthusiastic multitasker with proficiency in Microsoft Office.
• Solution-focused with the ability to prioritise competing deadlines.

Responsibilities

• Front of house duties including answering calls and greeting visitors.
• Monitoring student attendance and managing attendance communications.
• Ordering educational supplies in accordance with the school budget.

Skills

Microsoft Office

Multitasking

Communication

Job description

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support.

Clay Hill School are recruiting for an Administrative Assistant to join a busy and professional administration team. We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner. This position is term-time only, full-time or part-time hours will be considered for the right candidate.

Clay Hill School is an independent specialist day school for young people with autistic spectrum conditions (ASC) and associated complex needs. We provide education for young people aged 5 to 19 years.

Our Benefits Include

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Pension scheme
• Paid for enhanced DBS
• Wellbeing support
• Cycle to work scheme and more!
  
  

Main Responsibilities

• Front of house duties: answering phone calls, picking up internal/external voicemails and passing messages to the relevant people; monitoring RGS inbox and either responding to emails or forwarding them to the relevant people; manning the school gates and reception doors as required, ensuring pupils are accompanied before leaving the school
• Visitors: greeting visitors, offering tea/coffee/water and making sure they sign the Visitor's book; checking and recording ID; issuing Visitor badges and making sure they are returned; ensuring staff escort visitors and the Site Management Lead escorts contractors around the school; informing unescorted visitors, such as taxi drivers, that they are not permitted to use the bathrooms
• Student attendance: calling parents/careers when students are absent and ensuring information is passed to Exec/SLT
• Agency staff: ensuring agency staff complete the sign-in sheet
• Morning/Afternoon Briefings: minuting the Morning and Afternoon Briefings; placing a hardcopy in the Briefing folder.
• Supporting Exec/SLT in calling/emailing parents/careers throughout the school day as needed
• Parent Enquiries: receiving calls from prospective parents; completing enquiry response forms; requesting key documentation from parents; passing the forms on the relevant staff
• Purchase Orders: sole responsibility of monitoring and ordering stationery in accordance with the school budget: ordering educational supplies for all departments
• Team responsibilities: maintain a clean, tidy and organised general work environment including paperwork, workstations, blinds, plants etc. Attend training as required by RGS and engage in cross-training of other administration tasks in order to cover in the event of staff absences or excessive workload.
• Contributing ideas to improve processes so that the administration operates efficiently within itself and within the school.
• Undertaking such tasks as may be reasonable required by the Senior Leadership Team such as minuting a meeting.
• Working as a team to ensure tasks such as answering phone calls, responding to staff requests, reception lunch cover and distributing mail in/out are shared equal
• To contribute to parents’ evenings by cover the desk later (Overtime offered)
• Saving all policies and procedures on hard drive as well as printing a paper copy and filing away
• Assisting with petty cash queries, placing requisition orders, assisting with filing of confidential information and other admin based duties will be expected
  
  

As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress your career working in Education, Aspris Children’s Services will help you get there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.