Admin Assistant

Suffolk County Council; Ipswich; Hybrid; GBP 8,600 - 9,000; Part time

Benefits offered by this job

Holiday pay included

Local Government Pension Scheme

Job summary

Rose Hill Primary School in Ipswich is seeking an Admin Assistant to run the administration team. The role involves filing, word processing, forms and reports via Arbor, and invoicing for breakfast and after-school clubs.

You will also chase debts, liaise with safeguarding officers, and manage weekly admissions. The post includes holiday pay, and eligibility for the Local Government Pension Scheme.

Qualifications

• Excellent communication and IT skills.
• Ability to prioritise work including multi-tasking.
• Maintain professional confidentiality.
• Good English and mathematics skills (grade C or level 4 or above).
• Knowledge of Arbor.

Responsibilities

• Maintain filing across the school and pupil records.
• Undertake word processing for teaching and administrative staff.
• Create forms and emails to be sent via Arbor; obtain and distribute reports.
• Add Breakfast and After School club invoices on Arbor monthly.
• Chase outstanding debt with support of the Business Manager.
• Liaise with safeguarding officers as per policy.
• Complete admissions on a weekly basis.

Skills

Excellent communication

IT skills

Prioritisation / multi-tasking

Confidentiality

English & Maths basics (GCSE C/4+)

Arbor knowledge

Tools

Arbor

Job description

• Rose Hill Primary School
• Address: Derby Road, Ipswich, Suffolk IP3 8DL
• Salary: £8,664 per annum
• Hours: 15 hours per week, 38 weeks per year
• Contract: Permanent
• Reference: 5720.

Oxlip Learning Partnership promotes equality, diversity and inclusion in its workforce and encourages applications from all sections of society. We are always keen to hear from talented professionals, at all stages of their career, who believe they can support us in achieving our vision.

Rose Hill Primary School are seeking to appoint an Admin Assistant to run the administration team.

You will be required:

• to maintain filing across the school in particular for pupils
• undertake word processing for teaching and administrative staff
• creating forms and emails to be sent via Arbor, obtaining reports and distributing reports where necessary
• add on Breakfast and After School club invoices on Arbor on a monthly basis.
• chase any outstanding debt, with the support of the Business Manager.
• to liaise with safeguarding officers in accordance with school policy if and when appropriate
• to complete admissions on a weekly basis.

You will have:

• excellent communication and IT skills
• the ability to prioritise work including multi-tasking.
• understand the need to always maintain professional confidentiality.
• good English and mathematics skills (grade C or level 4 or above).
• knowledge of Arbor.

In return you will join a friendly, committed professional team all working together to give the pupils at Rose Hill Primary School the best opportunity to develop and grow.Holiday pay is built into your annual salary and you will have entitlement to join the Local Government Pensions Scheme.

We offer:

• a large, successful school with enthusiastic children in a stimulating, friendly learning environment
• the opportunity to work with dynamic and forward-thinking staff
• a friendly, supportive working environment
• access to various professional development opportunities
• we have supportive staff, parents and governors.

For more information

For further information and discussion regarding the post contact Rose Hill Primary School, 01473 727552 or [e-mail]

Closing date: 10am, 16 November 2026.

Interview date: 17 November 2026.

Oxlip Learning Partnership safeguards and promotes the welfare of students and requires all staff and visitors to share this commitment. An enhanced DBS check is required for all successful applicants.

The Oxlip Trust is committed to safeguarding and protecting the children and young people that we work with.

As such, all posts are subject to safer recruitment process, including the disclosure of criminal records,

online checks and other vetting checks. We ensure that we have a range of policies in place which promote safeguarding and safer working practice across our schools.

Child Protection training will also need to be undertaken.