Experienced Finance Administrator (Part-Time)

VINCI; Coventry; On-site; GBP 25,000 - 35,000; Part time

Job summary

VINCI is looking for a detail-oriented Finance Administrator in Coventry to support finance administration activities. You will contribute to delivering an efficient service while ensuring compliance with business processes.

Your key responsibilities include maintaining accounts, processing invoices, and supporting audits. Essential skills required include a strong administrative background in finance, excellent communication abilities, and proficiency in Microsoft Excel.

Desirable experience includes knowledge of SAP and accounts payable software. Join VINCI for a rewarding career in a dynamic environment.

Qualifications

• Strong administrative background, ideally within finance.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong IT skills, especially Microsoft Excel.

Responsibilities

• Create and maintain customer and vendor accounts.
• Raise GRNs and process purchase invoices.
• Prepare and distribute sales invoices.
• Process weekly timesheets.
• Compile data for quarterly environmental reporting.

Skills

Strong administrative background

Excellent written and verbal communication skills

High attention to detail

Strong IT skills, especially Microsoft Excel

Self-motivated

Education

Grade 4/C or Level 2 in Math's and English

Tools

SAP

Accounts payable scanning software

Job description

Finance Administrator

15 hours per week / Wednesday & Thursday with some flexibility to adjust.

Location: Coventry

About The Role: We are looking for an organised and detail‑focused Finance Administrator to support the finance administration activities within our E‑Mobility Business Unit. You will contribute to delivering a consistent and efficient service to employees, customers and suppliers, ensuring all finance processes run smoothly and compliant with business processes.

Key Responsibilities

Finance & Projects

• Create and maintain customer and vendor accounts for the Business Unit.


• Raise GRNs and process purchase invoices using our accounts‑payable automation system integrated with SAP, ensuring CIS and DRV compliance where required.


• Prepare and distribute sales invoices.


• Process weekly timesheets in support of the Central Payroll team.


• Set up new projects in the finance system, including loading budgets.


• Provide debtor support as needed.

Control & Reporting

• Ensure all financial data and transactions are accurate, timely, and aligned with Vinci processes and general accounting rules.


• Support year‑end audit activities by supplying required information.


• Compile data and complete the Business Unit’s quarterly environmental reporting (eVE).


• Maintain compliance with the company’s Internal Control Manual and all relevant procedures.

General Administration

• Provide absence cover for the Business Unit Administrator when required.

Person Specification

Essential Skills & Experience

• Strong administrative background, ideally within finance.


• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.


• Friendly, approachable and able to build trust‑based relationships.


• High attention to detail and accuracy, with the ability to meet deadlines in a busy environment.


• Proactive problem‑solver with a positive approach.


• Strong IT skills, especially Microsoft Excel, Outlook and Word.


• Self‑motivated, able to work independently and as part of a team.


• Grade 4/C or Level 2 in Math's and English (or equivalent).

Desirable Experience

• SAP


• Accounts payable scanning software


• Constructionline / Builders Profile


• Working within a project‑based environment

Actemium M&E, part of the VINCI Energies group, delivers safe, sustainable, and innovative Mechanical & Electrical (M&E) engineering solutions across a wide range of sectors. Our expertise covers project management, design, installation, and maintenance of M&E systems for a diverse range of blue‑chip and industrial clients nationwide.