Temporary Accounts Payable Assistant

Allen Associates; East Hagbourne; On-site; GBP 20,000 - 30,000; Full time

Benefits offered by this job

Flexible work schedule

Short-term assignment (4 months)

Job summary

Allen Associates is seeking an experienced temporary Accounts Payable Assistant to support a busy finance team at Harwell Campus. You will manage invoices, set up vendors, verify bank details, and process weekly payments in a fast-paced environment.

This 37.5-hour week role offers a flexible, friendly team culture and hands-on experience with Microsoft Dynamics NAV 365. Immediate start; approx. four months with PAYE weekly pay.

Qualifications

• Proven experience in accounts payable within a finance team.
• Familiarity with invoicing, vendor management, and reconciliation procedures.
• Knowledge of Microsoft Dynamics NAV 365 is an advantage.
• Strong proficiency in Excel, Outlook, and Word.
• Excellent verbal and written communication skills.
• High attention to detail with the ability to prioritise effectively.
• Proactive approach to resolving discrepancies and managing tasks efficiently.

Responsibilities

• Managing and responding to emails to ensure timely communication.
• Setting up new vendors and verifying bank details in accordance with company policies.
• Raising purchase and subcontract orders within agreed service level agreements.
• Matching and processing purchase and subcontractor invoices accurately.
• Reconciling vendor statements, resolving discrepancies, and responding to queries.
• Processing employee expenses and preparing weekly payment runs.
• Ensuring direct debits are processed and allocated before month-end.
• Posting daily receipts and payments and completing monthly bank reconciliations.
• Maintaining precise accounts payable records to support month-end close, reporting, and audits.

Skills

Accounts payable

Vendor management

Vendor invoice matching

Excel

Outlook

Word

Communication

Attention to detail

Tools

Microsoft Dynamics NAV 365

Job description

Are you an experienced accounts payable professional looking for a temporary role where your organisational skills can make a real difference? This is a great opportunity to support a dynamic team during a busy period by managing invoices and financial records efficiently. Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Accounts Payable Assistant Responsibilities

• Managing and responding to emails to ensure timely communication.
• Setting up new vendors and verifying bank details in accordance with company policies.
• Raising purchase and subcontract orders within agreed service level agreements.
• Matching and processing purchase and subcontractor invoices accurately.
• Reconciling vendor statements, resolving discrepancies, and responding to queries.
• Processing employee expenses and preparing weekly payment runs.
• Ensuring direct debits are processed and allocated before month-end.
• Posting daily receipts and payments and completing monthly bank reconciliations.
• Maintaining precise accounts payable records to support month-end close, reporting, and audits.

Temporary Accounts Payable Assistant Rewards

• 37.5 hours per week
• Supportive environment during a key growth phase, offering valuable finance experience.
• Flexible work schedule within a friendly, laid-back team culture.
• Opportunity to develop skills in accounts payable processes and Microsoft Dynamics (desirable).
• Ongoing assignment for approximately four months to support a busy period.

The Company

Our client is a prominent organisation which fosters a flexible and open culture, prioritising collaboration and professional growth. This is a stimulating environment for someone looking to expand their finance expertise in a thriving sector.

Temporary Accounts Payable Assistant Experience Essentials

• Proven experience in accounts payable within a finance team.
• Familiarity with invoicing, vendor management, and reconciliation procedures.
• Knowledge of Microsoft Dynamics NAV 365 is an advantage.
• Strong proficiency in Excel, Outlook, and Word.
• Excellent verbal and written communication skills.
• High attention to detail with the ability to prioritise effectively.
• Proactive approach to resolving discrepancies and managing tasks efficiently.

Location

Based in Harwell Campus, Dicot. Transport connections are accessible, with parking available for those commuting by car.