Accounts Payable Supervisor (12 months Fixed Term Contract)

urbanest; London; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Travel & Cycle to Work Loans

Enhanced Maternity & Paternity Leave

Health & Wellbeing Support

Generous Company Pension Contributions

Free Eyecare Vouchers

Life Assurance Policy

Team Events & Staff Parties

Employee Assistance Programme

Training & Development Programme

Half-Price Gym Membership

Job summary

A leading property management company in London is seeking an Accounts Payable Supervisor to join their finance team on a 12-month fixed-term contract. The role involves overseeing the accounts payable process, managing supplier relationships, and ensuring timely invoicing. This position offers a competitive salary plus bonuses and various employee perks. If you thrive in a dynamic environment and want to make an impact, apply today!

Qualifications

• Experience in managing the accounts payable function.
• Strong attention to detail and accuracy.
• Ability to work collaboratively with internal and external stakeholders.

Responsibilities

• Oversee the end-to-end accounts payable (AP) process.
• Manage the invoice lifecycle from receipt to approval.
• Act as the first point of escalation for AP queries.

Skills

Accounts Payable Management

Process Improvement

Problem-Solving

Relationship Management

Data Analysis

Tools

NetSuite

Job description

Overview

We’re looking for an Accounts Payable Supervisor to join our finance team on a 12-month fixed-term contract. This is a great opportunity for someone looking to gain further experience in a fast-paced, professional finance environment, or for those seeking a short-term role with meaningful responsibility. You’ll be stepping into a key position within a collaborative and experienced team, playing an important role in ensuring our accounts payable processes run smoothly.

Salary: Competitive + bonus. Working Hours: 37.5 hours per week. Monday - Friday. 9am - 5:30pm. Location: London, England, United Kingdom.

Key Responsibilities

• Oversee the end-to-end accounts payable (AP) process within our accounting system (NetSuite).
• Confirm invoicing details and cost codes are correctly entered before routing bills to the wider business for posting.
• Manage the invoice lifecycle from receipt to approval and payment, ensuring timely processing.
• Ensure all supplier invoices are authorised in line with company policy.
• Regularly review the AP dashboard to identify action areas and maintain data hygiene.

Supplier & Internal Relationship Management

• Act as the first point of escalation for internal and external AP queries.
• Maintain and build strong relationships with suppliers and internal teams, ensuring queries are resolved efficiently.
• Manage the AP inbox, ensuring timely responses and follow-ups.
• Conduct regular supplier statement reconciliations.
• Ensure employment tax obligations (e.g. PAYE, PSA) are met on time.
• Perform weekly bank reconciliations and maintain related documentation.
• Support payment runs and drawdown processes.
• Set up new supplier accounts and conduct checks per company protocols.
• Review and post staff credit card expenses and raise internal purchase orders.
• Prepare and reconcile intercompany reports and manage outstanding balances.

Benefits & Perks

• Travel & Cycle to Work Loans – Helping you get to work in a way that works for you
• Enhanced Maternity & Paternity Leave – Supporting you through life’s milestones
• Health & Wellbeing Support – Comprehensive financial, mental, and physical health resources
• Recruitment Bounty – Know someone great? Get rewarded when they join
• Generous Company Pension Contributions
• Free Eyecare Vouchers
• Life Assurance Policy
• Team Events & Staff Parties
• Long Service Awards
• Employee Assistance Programme
• Training & Development Programme
• Perkbox Discounts
• Half-Price Gym Membership

This is a wonderful opportunity to join an ambitious, thriving and professional company, located in the heart of London. We started in 2009 and are now a 210+ strong team working every day to embody our values: Integrity, Development, Energy, Achievement and Support.

Our head office is in Covent Garden, and we operate a 24/7 business out of nine communities across the city; (King’s Cross, St Pancras, Hoxton, Tower Bridge, Victoria, Vauxhall, City, Westminster and Battersea) with over 4,600 total beds. We opened urbanest Battersea in September 2024. Our Mission: “To enhance university life by delivering responsible, sustainable communities across London.”

At urbanest we are proud of our work culture and offer numerous staff benefits. Join us at urbanest and help us achieve our Vision of “a living and working experience better than yesterday; even better tomorrow.”

If you’re ready to make an impact and be part of a dynamic, growing team, we would love to hear from you. Apply now!