Accounts Payable Administrator - 6 Month FTC

Workman LLP; Swindon; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Discretionary annual bonus

Healthcare and wellness programs

Gym membership

Job summary

Workman LLP in Swindon seeks an Accounts Payable Administrator responsible for daily processing of supplier invoices across a diverse property portfolio.

The ideal candidate will support the accounts payable team, manage communications with suppliers, and ensure timely processing of invoices. Strong organisational and communication skills are essential, along with experience in Microsoft Office tools.

The role offers hybrid working options, study support, and various lifestyle benefits.

Qualifications

• High level of attention to detail is essential.
• Strong organisational and communication skills are required.
• Good numeracy skills are necessary.

Responsibilities

• Process supplier invoices for a diverse property portfolio.
• Build and maintain professional relationships with suppliers.
• Support the Senior Accounts Payable Administrator in various tasks.

Skills

Attention to detail

Strong organisational skills

Communication skills

Good numeracy skills

IT & Software Skills

Education

Math's & English G.C.S.E 9-4/A-C

Tools

Microsoft Outlook

Microsoft Excel

Job description

ABOUT THE ROLE

An Accounts Payable Administrator who is responsible for the daily processing of supplier invoices, for a diverse property portfolio’s consisting of commercial, industrial & retail properties.

The role will require regular and direct communication with the accounts team as well as e‑mail & phone correspondence with our property managers and suppliers, to ensure the timely processing and payment of supplier invoices.

You will work closely with the accounts payable team as well as the Property Management teams to provide a best‑in‑class service to our clients.

WHAT MATTERS MOST IN THIS ROLE

Building and maintaining close professional relationships with suppliers, and colleagues both within the accounting teams and the wider business is paramount to your success. Using your initiative will be encouraged.

The role requires a high volume of processing of supplier invoices on behalf of our clients.

This role will involve supporting the Senior Accounts Payable Administrator, ensuring that all tasks are completed on time, and to internal and client KPIs to ensure a best‑in‑class service is delivered to all Workman clients.

To be successful in this role, you will require a high level of attention to detail, strong organisational, prioritisation and communication skills as well as good team working skills and a desire to learn and develop within your role.

Other duties will include:

• Updating control spreadsheets
• Management of central email inboxes
• Loading invoices to the Clients approval system
• Supplier Account Reconciliations, including processing of supplier refunds.
• Processing & Management of CIS deductions/payments
• Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment
• Liaising with asset managers regarding the approval of invoices and queries
• Supplier & client query resolution
• Banking duties; BACS/CHAPS, transfers
• Any other duties that will ensure the smooth running of the accounting department.

WHAT WE EXPECT FROM YOU

A proactive, practical, and positive approach to work is required.

Excellent and professional communication skills with the ability to build good working relationships with your colleagues, both within accounts and the wider business.

No accounting qualifications are required for this role, however the following are key skill requirements:

Math's & English G.C.S.E 9-4/A-C

Good Numeracy Skills

IT & Software Skills, particularly Microsoft Outlook and Microsoft Excel

WHY Workman?

Hybrid working to offer you a great work‑life balance, with a minimum of three days in the office.

Core working hours to allow for added flexibility and helps ease your commute to the office.

Study support

Discretionary annual bonus and salary reviews.

Healthcare, life insurance & wellness programme.

Long service additional holidays, your birthday off and an extra day between Christmas and New Year

Lifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.

Social events throughout the year including a firm wide Christmas party!

Generous referral bonus.

EQUAL OPPORTUNITIES

We are an equal opportunities employer, and it is our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment and the duties may be amended from time to time.