Accounts Payable Rents Administrator

Bauer Media Outdoor; Woking; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Salary £30,000

Annual Bonus OTE 8%

Flexible working (3 days in office, 2@

33 paid holidays inc bank holidays

Company Pension Scheme matched up to 8

Healthcare Cash Plan

Life Insurance and group income-pro

Cycle to work scheme

Travel/Season ticket loans

Social events

Job summary

Bauer Media Outdoor UK is seeking an Accounts Payable Rents Administrator to join our Finance team in Woking. You will manage all rental payments to landlords, handle rent queries, and ensure timely processing of invoices with a focus on accuracy and liability control.

You’ll use the Fusion rents system, coordinate weekly payment runs, forecast cash requirements, and support month-end reporting while collaborating with the Development, Portfolio and MI teams to maintain seamless operations.

Qualifications

• Understanding of the Accounts Payable workflow from invoice through to payment.
• Good working knowledge of VAT accounting.
• Strong accuracy and organisational skills.

Responsibilities

• Be the first point of contact for landlord and colleague payment enquiries.
• Process manual invoice postings and register unapproved invoices.
• Record manual invoices for non-Fusion sites and release VAT.
• Ensure timely payments according to contractual due dates.
• Liaise with Development team and landlords regarding queries.
• Weekly payment runs from two systems.
• Produce payment reports from Fusion rents for forecasting and payment runs.
• Prepare cashflow commentary.

Skills

Accounts Payable

VAT knowledge

Excel

D365

Attention to detail

Team player

Tools

Fusion rents

Job description

Bauer Media Outdoor UK is one of the UK’s largest Out of Home media and infrastructure companies, operating more than 33,000 advertising sites nationwide and employing 600+ people in 14 locations. Our mission is To Create the Future of Media, transforming our estate to the benefit of all our stakeholders, through data-driven innovations and infrastructure.

Our purpose is to provide both A Platform for Brands & A Platform for Good, delivering on advertisers’ media objectives whilst having a positive impact on the world around us.

About the role....

We’re looking for an Accounts Payable Rents Administrator to join our Finance team based in Woking. In the role, you’ll be ensuring accurate and timely payments to Landlords, and you’ll efficiently manage all rents queries from Landlords and colleagues.

You’ll manage all aspects of rental payments; ensuring the process runs seamlessly and payments are made on time. You’ll utilise regular reports to understand current and legacy liabilities, and you’ll be able to forecast future cash requirements.

• Being the first point of contact for Landlords and colleague payment enquiries, demonstrating a confident and professional approach, able to manage own workload with minimal supervision

• Manual Invoice postings

• Registration of unapproved invoices

• Recording manual invoices for non-Fusion sites and to release VAT

• Ensure timely payments are made according to contractual due dates.

• Liaising with the Development team and Landlords regarding contract and payment queries

• Being the first point of contact for rental payment enquiries, demonstrating a confident and professional approach

• Weekly payment runs from two systems

• Partnering with Portfolio and MI teamsfor seamless operations

• Cashflow preparation and commentary

• Set up new suppliers and make necessary amendments

• Producing payment reports from the Fusion rents system according to contractual due dates for forecasting and payment run purposes

• Producing BACS files according to scheduled payment dates

• Ensuring incoming emails are actioned daily and managing own workload

• Actively reviewing and investigating any unpaid items

• Monthly Statement reconciliations

Who are you....

• An understanding of the Accounts Payable workflow, from receipt of invoice through to payment would be advantageous

• A good working understanding of how and when to account for VAT

• Strong accuracy and attention to detail and great organisational skills

• Experience of dealing with enquiries from external suppliers and landlords would be ideal

• Confident and professional communication skills

• Knowledge of Microsoft Office programmes, specifically Excel

• Excellent team player, who’s happy to help when required

• Beneficial to have experience with Rent invoicing

• Beneficial to have experience with D365

Role Expectations

• Professional & Effective Communication

• Maintain clear and timely communication with your team and management.

Ownership & Accountability

• Take full responsibility for managing your assigned accounts.

• Ensure all tasks, particularly month-end reporting and reconciliations, are completed accurately and within required deadlines.

What's in it for you?

Our people are bonded by a humility and commitment to challenge the status quo. We offer a great team to be a part of a home for your individuality, as well as a place to bring fresh ideas and to grow and develop. We have a fun and informal culture while also being a future-facing business that wants to make a difference. So, Bring you. Shape us.

• Salary £30,000

• Annual Bonus OTE -8%

• Flexible working (this generally looks like 3 days in our offices and 2 days at home)

• 33 paid holidays inc bank holidays (pro rata if you’re part-time)

• Company Pension Scheme matched up to 8%

• Healthcare Cash Plan

• Life Insurance and group income protection scheme

• Cycle to work scheme

• Travel/Season ticket loans and a whole host of discounts across 100s of retailers

• Social events

At Bauer Media, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.