Administrator FTC 6 months

Bauer Media Outdoor; St Helens; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Annual Bonus

25 days holiday

Company Pension

Life Insurance

Income Protection

Healthcare Plan

Employee Discount

Flexible Working

Job summary

Bauer Media Outdoor in St Helens is seeking an experienced Administrator to join the Delivery team at the St Helens Depot. You will support the delivery and construction functions, handle data entry, raise invoices and liaise with customers to resolve enquiries in a fast-paced environment.

Day-to-day duties include updating databases, booking travel, raising purchase orders, preparing monthly reports, maintaining HS records, and coordinating with the maintenance team.

Qualifications

• Demonstrate strong organisational and administrative skills.
• Customer service skills and a good telephone manner.
• A proactive and hands on approach to the role.
• IT literate with Microsoft Office knowledge.
• A confident and flexible work ethic.

Responsibilities

• Daily updating of databases.
• Booking travel arrangements and overnight stays for staff within Branch.
• Raising Purchase Orders and Sundry Requests, liaising with customers, councils and contractors regarding their accounts and follow up enquiries and discrepancies.
• Liaising with Delivery Team Leaders for ordering of stock and maintaining spreadsheet to identify costs and discrepancies.
• Preparation of monthly branch reports, spreadsheets and contract performance as required
• Maintaining H&S records to ensure staff are up to date with all training required to carry out their roles.
• Ensuring office/branch is supplied with all stationery, PPE clothing, beverages.
• Ordering of Maintenance Stock on behalf of Maintenance Team Leader
• PPE Inspections – update of Eco-online
• Supporting with the administration for our construction hub, including applying for permits, preparing and uploading build packs, liaising with external organisation and internal departments.

Skills

Organisational skills

Customer service

Proactive

IT literate

Flexible work ethic

Tools

Microsoft Office

Job description

Who are we?

Bauer Media Outdoor is one of the world’s leading Out of Home media owners with more than 40,000 sites nationwide.

Our dedicated team of more than 650 people work in 14 locations nationwide work to create and post stunning advertising, as well as cleaning and maintaining street furniture, making the urban environment better for local communities.

The role:

We are now looking for an experienced Administrator to join the Delivery team in our St Helens Depot where the team cover the construction, posting, cleaning, and maintenance of advertising units across the North West.

As the depot administrator you’ll be responsible for supporting the delivery and construction functions to ensure that all branch administrative activities are conducted in the most efficient manner, within the timescales set and to the quality standards required.

Your day-to-day role will involve lots of liaising with customers, co-ordinating and reporting on maintenance activity, data entry and raising invoices. Working in a fast-paced environment, you’ll be dealing with any enquiries and complaints professionally, escalating where necessary.

Tasks and responsibilities will include:

• Daily updating of databases
• Booking travel arrangements and overnight stays for staff members within Branch.
• Raising Purchase Orders and Sundry Requests, liaising with customers, councils and contractors regarding their accounts and follow up enquiries and discrepancies.
• Liaising with Delivery Team Leaders for ordering of stock and maintaining spreadsheet to identify costs and discrepancies.
• Preparation of monthly branch reports, spreadsheets and contract performance as required
• Maintaining H&S records to ensure staff are up to date with all training required to carry out their roles.
• Ensuring office/branch is supplied with all stationery, PPE clothing, beverages.
• Ordering of Maintenance Stock on behalf of Maintenance Team Leader
• PPE Inspections – update of Eco-online
• Supporting with the administration for our construction hub, including applying for permits, preparing and uploading build packs, liaising with external organisation and internal departments.

Skills and experience we require:

• Demonstrate strong organisational and administrative skills.
• Customer service skills and a good telephone manner
• A proactive and hands on approach to the role
• IT literate with Microsoft Office knowledge
• A confident and flexible work ethic

What’s in it for you?

Our people are bonded by humility and commitment to challenge the status quo. We offer a great team to be a part of a home for your individuality, as well as a place to bring fresh ideas and to grow and develop. We have a fun and informal culture while also being a future-facing business that wants to make a difference. So, Bring you. Shape us

• A salary of £28,000 per annum
• A 37.5 hour working week, Monday-Friday.
• Flexible working
• Annual Bonus
• 25 days holiday per year + Bank Holidays
• Company Pension Scheme of up to 8%
• Life Insurance
• Group Income Protection Scheme
• Healthcare Cash Plan
• Participation in an employee discount scheme

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees.