Accounts Payable Administrator

Pin Point Recruitment; Essex; On-site; GBP 27,000 - 32,000; Full time

Job summary

Pin Point Recruitment in Warley, Essex, is seeking an Accounts Payable Administrator to manage day-to-day supplier invoices, matching and supplier records, ensuring accurate month-end close. You will work closely with the finance team and suppliers to resolve queries and process payments.

The role requires attention to detail, strong numerical ability and experience handling high volumes. The successful candidate will balance workload, support audits and contribute to a proactive finance

Qualifications

• Experience in Accounts Payable or a similar finance administration role.
• Excellent attention to detail and numerical accuracy.
• Experience processing high volumes of invoices.
• Strong organisational and time-management skills.
• Good communication skills, both written and verbal.
• Experience with Sage X3 would be advantageous.
• Ability to work independently while also contributing to a wider finance team.

Responsibilities

• Process and verify supplier invoices and credit notes accurately and efficiently.
• Match invoices with supporting documentation.
• Maintain up-to-date supplier records (contacts, addresses and payment terms).
• Set up new suppliers and ensure credit applications and authorisation are completed.
• Use automated invoice capture and matching systems to improve processing efficiency and reduce paperwork.
• Reconcile supplier statements monthly and investigate discrepancies.
• Process daily and weekly supplier payment runs in line with procedures.
• Deal with supplier and internal queries by telephone and email.
• Assist with the monthly accounts close and ensure the Creditors Ledger is accurate.
• Provide supporting financial documentation for audits.
• Assist with balancing workloads within the finance team during busy periods.
• Produce ad-hoc reports for the Financial Controller and Management Accountant.
• Support the wider finance team with general Accounts Payable and administrative duties.

Skills

Accounts Payable

Purchase Ledger

Invoices processing

Supplier liaison

Numerical skills

Time management

Communication skills

IT skills

Tools

Sage X3

Job description

Accounts Payable Administrator

Location: Warley, Essex

Salary: GBP29,500 per annum

Hours: Monday to Friday, 9:00am 5:00pm

Holiday: 25 days annual leave + public bank holidays

Pin Point Recruitment are currently recruiting for an Accounts Payable Administrator to join an established business based in Warley, Essex.

The Role

As the Accounts Payable Administrator, you will be responsible for supporting the day–to–day running of the Accounts Payable function, ensuring invoices and payments are processed accurately and on time.

You will work closely with the wider finance team, suppliers and internal departments to resolve queries, maintain accurate supplier records and support the month–end accounts process.

Key Responsibilities

• Process and verify supplier invoices and credit notes accurately and efficiently.
• Ensure invoices are correctly matched with the relevant supporting documentation.
• Maintain accurate and up–to–date supplier records, including contact details, addresses and payment terms.
• Set up new suppliers, ensuring the appropriate credit application and authorisation processes are completed.
• Use automated invoice capture and matching systems to improve processing efficiency and reduce paperwork.
• Reconcile supplier statements on a monthly basis, investigating and resolving any discrepancies.
• Process daily and weekly supplier payment runs in line with agreed procedures and authorisation requirements.
• Deal professionally with supplier and internal queries by telephone and email.
• Assist with the monthly accounts close and ensure the Creditors Ledger is accurate and fully reviewed.
• Provide supporting financial documentation for internal and external audits.
• Assist with balancing workloads within the finance team during busy periods and staff absence.
• Produce ad–hoc reports and information as required by the Financial Controller and Management Accountant.
• Support the wider finance team with general Accounts Payable and administrative duties as required.

About You

• Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role.
• Good attention to detail and a methodical approach to work.
• Experience processing high volumes of invoices accurately.
• Good numerical and reconciliation skills.
• Strong organisational and time–management skills.
• Excellent communication skills, both written and verbal.
• Confidence dealing with suppliers and internal stakeholders.
• Good IT skills and experience using finance/accounting systems.
• The ability to work independently while also contributing effectively to a wider finance team.
• A proactive approach to resolving queries and discrepancies.
• Experience with Sage X3 would be advantageous, although training may be available for the right candidate.