Accounts Payable Officer

Itchyfeet Recruitment Agency; United Kingdom; On-site; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Health cash plan

Life insurance

25 days holiday

Fuel discounts

Shopping discounts

Auto services discounts

Professional development opportunities

Job summary

Itchyfeet is seeking an Accounts Payable Officer in the United Kingdom to join our finance team on a full-time basis. You will manage the timely import of fuel and non-fuel invoices into the purchase ledger, ensuring accurate allocations and reconciliations with supplier statements.

The role requires experience with high-volume processing, Excel proficiency, and Sage or NetSuite knowledge. You will support month-end processes and contribute to a efficient finance function while maintaining

Qualifications

• Previous Purchase Ledger experience is preferable, although training can be provided for the right candidate.
• Demonstrable experience of high-volume processing.
• Proactive in using initiative to resolve queries from internal and external sources, solving problems in a timely manner.

Responsibilities

• Load/import fuel and non-fuel invoices and credit notes into the Purchase Ledger (Sage 50 or NetSuite).
• Reconcile supplier statements with the ledger on a rolling monthly/quarterly basis.
• Chase supplier invoices and liaise to resolve discrepancies; ensure payments are allocated correctly.
• Conduct monthly payment runs.
• Assist with month-end processes.
• Process expenses per policy and reimburse employees promptly.
• Provide admin support for the finance office; perform ad-hoc tasks as directed.

Skills

High-volume processing

Attention to detail

Confidentiality

Communication

Tools

Sage

NetSuite

Excel

Job description

Our client is seeking an Accounts Payable Officer to join their finance team on a full-time basis, working 35 hours per week. In this role, you will be responsible for the accurate and timely loading/importing of all fuel and non-fuel invoices and credit notes onto the supplier ledger. Additionally, you will oversee the allocation of all payments and reconcile supplier statements with the ledger. This position may also involve additional administrative duties within the finance office as required.

Job Duties:

• Take operational responsibility for the timely and accurate import of fuel and non-fuel invoices and credit notes into the Purchase Ledger maintained in either Sage 50 or NetSuite.
• Ensure that all fuel and non-fuel Purchase Ledger Accounts are reconciled with supplier statements/payments on a rolling monthly or quarterly basis depending on the size of the supplier account.
• Chase supplier invoices and liaise with suppliers to resolve any discrepancies.
• Ensure that all payments are correctly allocated.
• Conduct monthly payment runs.
• Assist with month-end processes.
• Process expenses in line with the company's expense policy, ensuring employee reimbursements are made promptly.
• Provide administrative support for office operations as required.
• Undertake various ad-hoc tasks within the department.
• Perform any other tasks as directed by the Finance Manager or the Group Financial Controller.

Job Requirements:

• Previous Purchase Ledger experience is preferable, although training can be provided for the right candidate.
• Demonstrable experience of high-volume processing.
• Proactive in using initiative to resolve queries from both internal and external sources, solving problems in a timely manner.
• Ability to maintain confidentiality.
• Clear and concise communication skills, both oral and written, with active listening abilities to handle disagreements and conflicts effectively.
• Intermediate Excel skills and experience with accounts software, ideally Sage or NetSuite.
• Excellent organisational skills, with the ability to prioritise tasks and meet deadlines.
• Ability to achieve targets while maintaining accuracy.
• Willingness to learn and develop, actively seeking better ways of working.

What You'll Love:

Our client offers a supportive work environment with several benefits, including a health cash plan, life insurance, 25 days of holiday, and discounts on fuel, shopping, and auto services. Additionally, the client values professional development, providing opportunities for growth within the role.