Accounts Payable Data Specialist: Invoicing & Vendor Ops

MarineMax Brand; England; On-site; GBP 31,263 - 47,640; Full time

Job summary

MarineMax is seeking an Accounts Payable Data Management Specialist to support timely indexing of invoices and verification that all invoices are properly accounted for. The role involves coordinating with MarineMax stores and vendors, ensuring accurate vendor numbers, PO references, and invoice data, and assisting AP Support with discrepancies.

The position is on-site in the United States, with responsibilities including daily invoicing reviews, vendor setup documentation, and collaboration

Qualifications

• Index invoices with correct vendor numbers, location, invoice number and PO number.
• Verify missing and unpaid invoices are accounted for and not past due.
• Manage and handle calls and emails from MarineMax stores and vendors.
• Research general ledger schedules to assist AP Support.
• Verify payables match invoice information to assist the check processor.
• Assist in daily operations related to end stage of checks.
• Assist in ensuring proper documentation is submitted for setting up or updating vendors.
• Daily review of invoices in Docuware under the status, 2c – Missing PO.
• Daily review of invoices in the Ancora Queue.
• Monthly review of statements from non-statement vendors regarding overdue invoices.
• Operate the AP Service desk to better assist stores with vendor relationships.

Responsibilities

• Manage calls and emails from MarineMax stores and vendors.
• Index invoices accurately with vendor numbers, locations, invoice numbers and PO numbers.
• Ensure missing/unpaid invoices are tracked and not past due.
• Review general ledger schedules to support AP operations.
• Verify payables align with invoices to aid check processing.
• Support daily end-stage check operations and vendor setup/update documentation.

Job description

MarineMax is seeking an Accounts Payable Data Management Specialist to support timely indexing of invoices and verification that all invoices are properly accounted for. The role involves coordinating with MarineMax stores and vendors, ensuring accurate vendor numbers, PO references, and invoice data, and assisting AP Support with discrepancies.

The position is on-site in the United States, with responsibilities including daily invoicing reviews, vendor setup documentation, and collaboration