Accounts Payable Assistant - FTC

LVMH; Hersham; On-site; GBP 26,000 - 34,000; Full time

Job summary

LVMH Perfumes and Cosmetics seeks an Accounts Payable specialist to maintain and process supplier invoices and expenses, while keeping the supplier database up to date. The role also handles store recharges and manages agency invoices, with responsibility for a specific ledger.

Strong organisational skills and attention to detail are essential, along with the ability to work under pressure in a fast-changing environment.

Qualifications

• Experience with Accounts Payable processing and invoice coding.
• Proficiency with SAP and Microsoft Excel for posting and reporting.
• Ability to maintain supplier records accurately and respond to supplier queries.

Responsibilities

• Log invoices onto SAP and distribute for authorisation.
• Maintain parked invoice and debit balances tracking documents.
• Follow up on distributed invoices until processing.
• Assist with coding of invoices.
• Process authorised invoices for payment.
• Match PO invoices with goods receipts and resolve PO-related queries.
• Process payments by BACS and clear Direct Debit payments.
• Improve the purchase ledger processes to optimise SAP usage.
• Support other ledgers as needed.
• Run reports for DPOs and KPIs.
• Maintain supplier records, creation, amendment and classification.

Skills

Attention to detail

Organisational skills

Analytical skills

Team player

Time management

Communication skills

Microsoft Excel

SAP knowledge

Tools

SAP

Microsoft Excel

Job description

PURPOSE OF THE ROLE

• Maintenance and processing of the A/P invoices for LVMH Perfumes and Cosmetics companies.
• Maintain the supplier database to ensure that it is up to date
• Process expenses
• Complete the store recharges for all Beauty Consultants and manage agency invoices
• Responsibility for a specific ledger

Job responsibilities

MAIN RESPONSIBILITIES: Accounts Payable

• Log invoices received onto SAP and distribute for authorisation where required.
• Maintain parked invoice and debit balances tracking documents.
• Follow up on distributed invoices until returned for processing.
• Assist with coding of invoices where necessary.
• Process authorised invoices for payment.
• Match purchase order related invoices against goods receipts in the invoice verification system and resolve queries on outstanding purchase orders
• Pay purchase invoices on a timely basis through BACS
• Clear payments made via Direct Debit on SAP
• Make improvements to purchase ledger system to enable more efficient use of SAP.
• Assistance on other bought ledgers.
• Run reports for DPO’s and KPI’s
• Maintain supplier records, creation, amendment and classification.
• Audit of supplier database.
• Provide a contact point for suppliers, responding to and resolving queries.

Expenses Processing

• Process expenses claims received from Beauty Consultants and other staff across Brands, checking the VAT treatment of receipts, accuracy of expense claims, ensuing that claims are in line with the LVMH P&C travel and expenses procedures.
• Post the expenses to the employee vendor accounts on SAP
• Process payments to employee bank accounts via BACs. Payment runs should be held twice per month for each company.
• Post payments to vendors on SAP, using the automatic payment program, creating, printing and sending remittance advice notes to employees.

Store Recharges

• Process staff recharges to stores, creating invoices and posting them on SAP monthly.

Profile

• Strong organisational skills
• Acute attention to detail
• Able to deal with ambiguity

Technical Skills

• Good knowledge of Microsoft office (e.g. Excel, Word, Powerpoint)
• Ideally has previous knowledge of SAP

Profile

• Excellent team player
• Excellent Analytical Skills
• Quick Thinking, calm under pressure, helpful and willing to deal with queries
• Must have a sense of urgency, be prompt and dynamic in a fast changing environment
• Good Time management skills
• Detail conscious
• Good Telephone Manner

Crafting Dreams Starts With Yours

At LVMH, people make the difference in the art of crafting dreams. Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community. Join us at LVMH, where your talent is at the heart of our collective successes.