Accounts Payable Assistant - FTC

LVMH PERFUMES & COSMETICS; Hersham; On-site; GBP 20,000 - 26,000; Full time

Job summary

LVMH Perfumes & Cosmetics is seeking an Accounts Payable Assistant for a 5-month FTC in Hersham, Surrey. The role involves processing AP invoices in SAP, maintaining supplier records, handling expenses, and managing store recharges and agency invoices.

A strong eye for detail and excellent teamwork are required. Key duties include logging invoices in SAP, coding where needed, and ensuring timely payments while adhering to internal procedures.

Qualifications

• Strong organisational skills and attention to detail are essential.
• Ability to work as part of a team and handle queries under pressure.
• Experience with SAP and Microsoft Office is beneficial.

Responsibilities

• Log invoices onto SAP and distribute for authorisation.
• Maintain parked invoice and debit balance tracking documents.
• Process expenses and supplier recharges for stores and staff.
• Match purchase order invoices to goods receipts and resolve queries.
• Run reports for DPOs and KPIs.

Skills

Organisational skills

Attention to detail

Team player

Analytical skills

Time management

Ability to work under pressure

Tools

SAP

Microsoft Office

Job description

Accounts Payable Assistant

5 MONTH FTC UNTIL MARCH 2027

LOCATION: HERHSAM, SURREY

PURPOSE OF THE ROLE

• Maintenance and processing of the A/P invoices for LVMH Perfumes and Cosmetics companies.
• Maintain the supplier database to ensure that it is up to date
• Process expenses
• Complete the store recharges for all Beauty Consultants and manage agency invoices
• Responsibility for a specific ledger

MAIN RESPONSIBILITIES

Accounts Payable

• Log invoices received onto SAP and distribute for authorisation where required.
• Maintain parked invoice and debit balances tracking documents.
• Follow up on distributed invoices until returned for processing.
• Assist with coding of invoices where necessary.
• Process authorised invoices for payment.
• Match purchase order related invoices against goods receipts in the invoice verification system and resolve queries on outstanding purchase orders
• Pay purchase invoices on a timely basis through BACS
• Clear payments made via Direct Debit on SAP
• Make improvements to purchase ledger system to enable more efficient use of SAP.
• Assistance on other bought ledgers.
• Run reports for DPO’s and KPI’s

LVMH Supplier Database

• Maintain supplier records, creation, amendment and classification.
• Audit of supplier database.
• Provide a contact point for suppliers, responding to and resolving queries.

Expenses Processing

• Process expenses claims received from Beauty Consultants and other staff across Brands, checking the VAT treatment of receipts, accuracy of expense claims, ensuing that claims are in line with the LVMH P&C travel and expenses procedures.
• Post the expenses to the employee vendor accounts on SAP
• Process payments to employee bank accounts via BACs. Payment runs should be held twice per month for each company.
• Post payments to vendors on SAP, using the automatic payment program, creating, printing and sending remittance advice notes to employees.

Store Recharges

• Process staff recharges to stores, creating invoices and posting them on SAP monthly.
• Manage BC Agency Invoices

Key Competencies

• Strong organisational skills
• Acute attention to detail
• Able to deal with ambiguity

Technical Skills

• Good knowledge of Microsoft office (e.g. Excel, Word, Powerpoint)
• Ideally has previous knowledge of SAP

Profile

• Excellent team player
• Excellent Analytical Skills
• Quick Thinking, calm under pressure, helpful and willing to deal with queries
• Must have a sense of urgency, be prompt and dynamic in a fast changing environment
• Good Time management skills
• Detail conscious
• Good Telephone Manner