Accounts Payable Assistant

Medlock Partners, incorporated; Wigan; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Office with 1 day from home

Job summary

Medlock Partners is seeking an Accounts Assistant – Purchase Ledger to join its finance team. This hands-on role handles purchase invoices, supplier payments, expenses and related admin, acting as a first point of contact for supplier queries while keeping accurate records.

The ideal candidate will be highly organised, detail-focused and proactive, with experience in purchase ledger or accounts payable, comfortable with invoices, statements and Excel, and able to work well within a small finance

Qualifications

• Experience in purchase ledger, accounts payable or finance administration.
• Strong attention to detail and organisational skills.
• Proactive in identifying and solving issues; able to meet deadlines.

Responsibilities

• Process purchase invoices accurately and efficiently through the finance system.
• Code invoices to correct nominal accounts and projects.
• Match invoices to purchase orders and supporting docs.
• Process expenses and payments promptly.
• Reconcile supplier statements and investigate discrepancies.
• Maintain supplier records and set up new accounts.

Skills

Purchase ledger

Accounts payable

Attention to detail

Organised

Communication

Tools

Microsoft Excel

Finance system

Job description

Working Pattern: (Office with option of 1 day from home)

About the Role

We are supporting a growing organisation with the appointment of an Accounts Assistant – Purchase Ledger to join its finance team. This is a hands‑on position responsible for the accurate and timely processing of purchase invoices, supplier payments, expenses and related financial administration. You will also act as a key point of contact for supplier and internal queries, while supporting the wider finance function as required. The role would suit someone who is organised, detail‑focused and proactive, with a strong understanding of purchase ledger processes and a commitment to maintaining accurate financial records.

Key Responsibilities

• Process purchase invoices accurately and efficiently through the finance system.
• Ensure invoices are correctly coded to the appropriate nominal account and project.
• Match purchase invoices against purchase orders and supporting documentation.
• Process company expenses and commission payments in a timely manner.
• Reconcile supplier statements against finance system records and investigate discrepancies.
• Maintain accurate supplier records, including setting up new supplier accounts and updating existing information.
• Process weekly supplier and employee expense payments through the banking system.
• Ensure payments are made accurately and within agreed supplier payment terms.
• Act as a key point of contact for supplier and internal queries relating to invoices, payments and purchase ledger matters.
• Respond to queries professionally and within agreed timescales.
• Ensure all relevant supporting documentation and approvals are in place before payments are processed.
• Maintain accurate financial records and ensure data is entered correctly into the finance system.
• Support the wider finance team with billing and other financial administration when required.
• Assist with resolving billing queries and identifying opportunities to improve processes and reduce recurring issues.
• Support accurate and timely invoicing in line with internal finance deadlines.
• Produce and maintain accurate financial information to support the wider finance function.

About You

The successful candidate will ideally have previous experience in a purchase ledger, accounts payable or wider finance administration role.

You will be:

• Highly organised with excellent attention to detail.
• Comfortable working with invoices, supplier statements and payment processes.
• Confident investigating discrepancies and resolving queries.
• Able to manage competing priorities and meet deadlines.
• Comfortable communicating with suppliers, colleagues and other stakeholders.
• Proactive in identifying errors and opportunities to improve processes.
• Confident using finance systems and Microsoft Excel.
• Reliable, professional and able to work effectively as part of a wider finance team.

This is an excellent opportunity for an Accounts Assistant to join a growing business and take ownership of an important part of the finance function.

You will gain exposure across purchase ledger, accounts payable, expenses, payments and wider finance processes, while working closely with colleagues across the business.

The role offers scope to develop your finance experience within a supportive and fast‑moving environment, with the opportunity to contribute to process improvements as the organisation continues to grow.