Accounts Payable Assistant

Confidential; Basildon; Hybrid; GBP 19,000 - 21,000; Full time

Job summary

Confidential in Basildon is seeking an Accounts Payable Assistant to join the finance team on a hybrid basis (3 days in the office, 2 days remote). You will process supplier invoices, expenses and related transactions to ensure accuracy and timeliness in line with procedures.

Reporting to the Financial Controller and Assistant Accountant, you will help maintain controls, resolve supplier queries and support the ERP rollout.

Qualifications

• At least 1 year of experience in finance, accounts payable or purchase ledger.
• Strong attention to detail and commitment to accuracy.
• Good numerical and data entry skills.
• Intermediate Excel; Dynamics AX advantageous.
• Organised with good time management and communication skills.

Responsibilities

• Process expense invoices accurately within timescales with approvals.
• Code invoices to nominal ledger and cost centres.
• Check employee expenses and corporate card claims per policy.
• Review VAT treatment (UK/EU) on invoices.
• Identify and resolve invoice discrepancies; escalate when needed.
• Maintain aged creditor report and investigate unallocated items.
• Build relationships with suppliers and internal stakeholders.
• Reconcile supplier, expense and haulage statements.
• Support payment runs and finance journals.
• Assist month-end purchase ledger processes and cut-off.
• Manage electronic filing of invoices and supporting docs.
• Support ERP system design, testing and migration.
• Assist audits and ad hoc purchase ledger tasks.

Skills

Attention to detail

Numerical ability

Data entry

Time management

Team player

Education

AAT studies

Tools

Microsoft Dynamics AX

Job description

Location: Basildon (hybrid - 3 days in the office, 2 days home-based)

Travel to Office: Must be car owner

Contract Type: Temp vacancy - with the opportunity to go perm for the right candidate.

Salary: £14.36 - £15.38 ph

Hours: Full-time, 5 days per week

The Role

We're looking for a proactive and detail-focused Accounts Payable Assistant to join our clients busy finance team supporting the day-to-day operation of the purchase ledger function. You'll ensure supplier invoices, expenses and related transactions are processed accurately, on time, and in line with company procedures.

Working closely with the Financial Controller and Assistant Accountant, you'll help maintain strong financial controls through accurate processing and reconciliation, while supporting internal and external stakeholders in resolving queries and maintaining supplier relationships. This is a great opportunity for someone organised and eager to develop within a finance function that's investing in process improvement - including involvement in a new ERP system rollout.

Key Responsibilities

• - Process expense invoices accurately and within agreed timescales, ensuring all approvals and supporting documentation are obtained
• - Code invoices to the correct nominal ledger and cost centre
• - Check employee expense and corporate credit card claims comply with company policy
• - Review invoices for correct VAT treatment (UK and EU)
• - Identify, monitor and resolve invoice discrepancies, escalating where needed
• - Maintain the aged creditor report, investigating unallocated items and outstanding debit balances
• - Build effective relationships with suppliers and internal stakeholders
• - Reconcile supplier, expense and haulage statements
• - Maintain supplier master data, including verification and bank checks for new/changed accounts
• - Support payment runs, proforma payment requests and finance journals
• - Support month-end purchase ledger processes, including invoice cut-off
• - Manage electronic filing of invoices and supporting documentation
• - Monitor and action finance queries via a shared inbox
• - Support internal/external audits and ad hoc purchase ledger tasks
• - Support the design, testing and migration process for a new ERP system

About You

• - At least 1 year's experience in a finance, accounts payable or purchase ledger environment
• - Strong attention to detail and commitment to accurate work
• - Good numerical and data entry skills
• - Intermediate Microsoft Excel skills; experience with Microsoft Dynamics AX advantageous
• - Confident working with financial systems and processing high volumes of transactions
• - Strong organisational and time-management skills
• - Good written and verbal communication skills
• - A proactive problem-solver, comfortable working independently and as part of a team
• - AAT studies, or a desire to pursue further finance qualifications, would be beneficial

This is a fantastic opportunity to join a large, growing business with exciting expansion plans ahead.