Accounts Payable Assistant

Water Engineering Services; Lancashire; On-site; GBP 21,000 - 28,000; Full time

Benefits offered by this job

Private Health care

Job summary

Water Engineering Services in Lancashire is seeking a highly organized Accounts Payable Assistant to support daily financial operations. You will manage invoices, payments, and expense claims, maintain records, and assist with month-end tasks under the Head of Finance.

Ideal candidates have experience in purchase ledgers, strong numerical skills, and proficiency with Excel. The role emphasizes accuracy, deadlines, and collaboration across finance and suppliers.

Qualifications

• Experience in purchase ledger or finance administration.
• Ability to maintain accurate financial records.
• Experience processing invoices, payments, and receipts.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Excel and MS Office.
• Understanding of basic accounting principles.
• Ability to meet deadlines and manage workload independently.
• Familiarity with CIS and VAT DRC is a plus.

Responsibilities

• Process payments, invoices, and receipts.
• Maintain accurate and up-to-date financial records in the accounting system.
• Perform supplier statement reconciliations.
• Allocate payments and ensure transactions are recorded accurately.
• Investigate and resolve discrepancies in financial records.
• Liaise with suppliers and internal departments regarding financial queries.
• Provide administrative support to the wider finance function.
• Manage employee expense claims and credit cards.
• Assist with month end procedures and year end audit requirements.

Skills

Purchase Ledger

Finance Administration

Invoices & Payments

Numerical Skills

Attention to Detail

Excel Proficiency

Accounting Principles

Deadline Management

CIS/VAT Knowledge

Tools

Microsoft Excel

Microsoft Office

Job description

Salary: DOE

Holidays: 24 days per annum plus bank holidays increasing with service

Hours: 37.5 hours per week

Benefits: Private Health care provided

Overview

We are seeking a highly organised and detail-oriented Accounts Payable Assistant to support the day-to-day financial operations of the business. The successful candidate will be responsible for maintaining accurate financial records, processing invoices and payments, reconciling accounts, and assisting with financial reporting. Reporting to the Head of Finance, you will help maintain accurate financial records, manage employee expenses, and investigate and resolve financial discrepancies. The role requires, excellent attention to detail, and the ability to manage priorities effectively while meeting deadlines.

Key Responsibilities

• Processing payments, invoices, and receipts
• Maintaining accurate and up-to-date financial records within the accounting system
• Performing regular supplier statement reconciliations
• Allocating payments and ensuring transactions are recorded accurately
• Investigating and resolving discrepancies in financial records
• Liaising with suppliers and internal departments regarding financial queries
• Providing administrative support to the wider finance function
• Managing employee expense claims and credit cards
• Assisting with month end procedures and supporting year end audit requirements

Essential Experience

• Previous purchase ledger or finance administration experience
• Experience maintaining accurate financial records
• Processing invoices, payments, and receipts
• Strong numerical and analytical skills
• Good attention to detail and accuracy
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Understanding of basic accounting principles
• Ability to meet deadlines and manage workloads independently
• Understanding of CIS and VAT DRC would be beneficial but not essential

Equal Opportunities

We are committed to fostering a diverse and inclusive workplace. All applicants will be treated fairly and without discrimination based on gender, marital status, transgender identity, age, sexual orientation, ethnicity, race, religion, disability, or any other characteristic protected by law.

We support equality through:

• Compliance with data protection and employment legislation
• Clear and accessible procedures for staff and managers
• Zero tolerance for discrimination, harassment, or bullying
• A respectful and supportive environment for all
• Ensuring recruitment and promotion decisions are based solely on merit and ability