Accounts Payable Assistant

Kenneth Brian Associates Limited; Redhill; On-site; GBP 24,000 - 30,000; Full time

Job summary

Kenneth Brian Associates are working with a well-established company based in Redhill who are looking for an Accounts Payable Assistant to their finance team on a permanent basis.

You will handle invoice processing, PO matching, supplier queries and monthly reconciliations, supporting the finance function with accuracy and timely payments.

The role requires good Excel skills, clear communication and a collaborative approach in a busy accounts payable environment.

Qualifications

• Intermediate knowledge of Excel is essential.
• Excellent oral and written communication skills.
• Good analytical skills with an investigative nature and attention to details.
• Ability to meet departmental deadlines and work well under pressure, whilst maintaining a high degree of accuracy.
• A motivated team player that can implement improvements.
• The ability to cope with the significant volumes generated by our supplier

Responsibilities

• Matching invoices to purchase orders, checking for correct product, quantities/prices and/or discounts.
• Input (upload) invoices into accounts software (create import files and Excel reconciliation).
• Raise queries with suppliers and follow through to satisfactory conclusion.
• Resolve supplier queries.
• Reconcile monthly supplier statement
• Provide information as requested by Finance Manager for monthly accrual.
• Prepare mid-month and month end payment run and obtain approval.
• Assist with onboarding new purchase order/electronic filing software, to reduce printed paperwork and streamline the PO/invoice matching process.
• Ad hoc work as required to support the general Purchase Ledger function and wider Finance Team.

Skills

Communication skills

Analytical skills

Attention to detail

Under pressure

Team player

Tools

Excel

Accounts software

Job description

Kenneth Brian Associates are working with a well-established company based in Redhill who are looking for an Accounts Payable Assistant to their finance team on a permanent basis.

KEY RESPONSIBILITIES:

• Matching invoices to purchase orders, checking for correct product, quantities/prices and/or discounts
• Input (upload) invoices into accounts software (create import files and Excel reconciliation);
• Raise queries with suppliers and follow through to satisfactory conclusion;
• Resolve supplier queries;
• Reconcile monthly supplier statement
• Provide information as requested by Finance Manager for monthly accrual;
• Prepare mid-month and month end payment run and obtain approval;
• Assist with onboarding new purchase order/electronic filing software, to reduce printed paperwork and streamline the PO/invoice matching process;
• Ad hoc work as required to support the general Purchase Ledger function and wider Finance Team.

KEY ATTRIBUTES:

• Intermediate knowledge of Excel is essential.
• Excellent oral and written communication skills.
• Good analytical skills with an investigative nature and attention to details.
• Ability to meet departmental deadlines and work well under pressure, whilst maintaining a high degree of accuracy.
• A motivated team player that can implement improvements.
• The ability to cope with the significant volumes generated by our supplier