Accounts Payable Assistant

Distinct Consultancy; Sefton; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Hybrid working after probation

Company pension

25 days holiday + bank holidays

Life insurance

On-site parking

Private health and dental care

Company events

Job summary

Distinct Consultancy is seeking an Accounts Payable Assistant in Southport to support invoice processing, supplier liaison and payment runs in a growing, market-leading business.

The role offers hybrid working after probation, a competitive salary up to £27,000, and benefits including pension, health cover, and life insurance. You will reconciliate supplier statements and help resolve queries to keep operations running smoothly.

Qualifications

• Minimum 2 years Accounts Payable experience.
• Experience with supplier reconciliations, preferably using Excel.
• Understanding of purchase order, 3-way process.
• Confident communication with suppliers and internal stakeholders.
• Ability to manage and prioritise own workload.

Responsibilities

• Action invoices and credits from suppliers that require manual intervention after failed 3-way matching.
• Process pre-approved manual invoices, including foreign invoices.
• Investigate invoicing queries and discrepancies.
• Assist in preparation of payment runs to ensure timely payments.
• Develop relationships with suppliers to resolve queries.

Skills

Accounts Payable

Supplier reconciliations

Excel proficiency

PO / 3-way matching

Communication with suppliers

Tools

Excel

Job description

Accounts Payable Assistant - Southport - Paying up to £27,000 + Career Progression + Growing Market Leading Business!

We are working with a market leader within the foodservice industry who are experiencing significant growth and they are looking to add an Accounts Payable Assistant to their team.

The Accounts Payable team are the department that receive invoices, process and make payments for company expenditure. The team are responsible for liaising with suppliers, depts and buyers to rectify any invoices that fall into query, ensuring all queries are resolved promptly and paid when due to ensure other business functions are not compromised.

Responsibilities as Accounts Payable Assistant:

• Action invoices and credits from suppliers that require manual intervention, which have failed the automatic 3 way matching process.
• Action pre-approved "manual" invoices received and process accordingly, including foreign invoices
• Investigate and deal with invoicing queries, such as price and quantity discrepancies
• Ensure all queries are resolved promptly and effectively
• Assist in the preparation of the scheduled payment runs, to ensure only valid transactions are paid as per agreed payment terms
• Develop a good relationship with suppliers to assist with resolving supplier queries
• Liaise with key stakeholders within the business and communicate issues/ feedback to suppliers
• Reconcile supplier statements in full and follow up required actions accordingly
• Run reports and distribute as and when required
• Support with adhoc requests from the management team, such as audit and UAT

Experience as Accounts Payable Assistant:

• Must have a minimum of 2 years Accounts Payable experience
• Must have experience of carrying out supplier reconciliations, preferably using excel
• Has a good understanding of purchase order, 3 way process
• Has confidence when communicating with suppliers and key contacts within the business, being able to explain the issues in an effective and supportive manner
• Be able to handle difficult supplier accounts
• To have a proactive approach in dealing with reoccurring supplier queries
• Able to manage and prioritise own workload
• A good team player and works effectively with others.

Benefits as Accounts Payable Assistant:

• Hybrid working once probation has been passed
• Company pension
• 25 Days holiday allowance plus Bank Holidays
• Life insurance
• On-site parking
• Private Health and Dental care
• Company events