Accounts Payable Assistant

Confidential; Redhill; On-site; GBP 24,000 - 30,000; Full time

Job summary

Confidential in Redhill is seeking an Accounts Payable Assistant to join the finance team on a permanent basis. The role focuses on matching invoices to POs, inputting invoices into the system, and maintaining supplier records with accuracy.

The ideal candidate will have strong Excel skills, excellent communication, and the ability to work under pressure while meeting deadlines. A proactive team player who supports process improvements is preferred.

Qualifications

• Intermediate Excel skills are essential and expected.
• Excellent oral and written communication abilities.
• Strong analytical skills with attention to detail.
• Able to meet deadlines and work under pressure while remaining accurate.

Responsibilities

• Match invoices to purchase orders and check product/quantities/prices/discounts.
• Input invoices into accounts software and reconcile via Excel.
• Raise and resolve supplier queries; provide information to Finance Manager for accruals.
• Reconcile monthly supplier statements and support month-end payment runs.
• Assist with onboarding new PO/electronic filing software to reduce paper.
• Support the Purchase Ledger and wider Finance Team as required.

Skills

Excel

Communication

Analytical

Attention to detail

Teamwork

Deadline-driven

Volume handling

Job description

Kenneth Brian Associates are working with a well-established company based in Redhill who are looking for an Accounts Payable Assistant to their finance team on a permanent basis.

Key Responsibilities

• Matching invoices to purchase orders, checking for correct product, quantities/prices and/or discounts
• Input (upload) invoices into accounts software (create import files and Excel reconciliation);
• Raise queries with suppliers and follow through to satisfactory conclusion;
• Resolve supplier queries;
• Reconcile monthly supplier statement
• Provide information as requested by Finance Manager for monthly accrual;
• Prepare mid-month and month end payment run and obtain approval;
• Assist with onboarding new purchase order/electronic filing software, to reduce printed paperwork and streamline the PO/invoice matching process;
• Ad hoc work as required to support the general Purchase Ledger function and wider Finance Team.

Key Attributes

• Intermediate knowledge of Excel is essential.
• Excellent oral and written communication skills.
• Good analytical skills with an investigative nature and attention to details.
• Ability to meet departmental deadlines and work well under pressure, whilst maintaining a high degree of accuracy.
• A motivated team player that can implement improvements.
• The ability to cope with the significant volumes generated by our supplier