Accounts Payable Assistant

Taylor Rose Limited; Peterborough; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Healthcare Plan

26 days holiday plus bank holidays

Internal and External Training and Dev

Job summary

Taylor Rose Limited is seeking an Accounts Payable Clerk to join AIIC Group Services supporting Taylor Rose and sister companies. The role reports to the Accounts Payable Manager and involves rotating duties across the AP function to ensure coverage and timely processing of invoices.

You will handle Chrome River invoicing, payments, reconciliations, and queries with a strong focus on accuracy, compliance with Solicitors Accounts Rules, and excellent communication across departments.

Qualifications

• Experience in a similar role within a solicitor's accounts department.
• Understanding of accounting, banking and case management systems.
• Ability to adapt to changing deadlines and maintain accuracy.
• Excellent communication skills and telephone manner.
• Knowledge of Solicitors Accounts Rules is desirable.
• Ability to communicate at all levels across departments.

Responsibilities

• Upload, review and approve invoices in Chrome River with correct coding.
• Communicate with staff and suppliers to resolve queries.
• Process and pay referral fees and office payments.
• Reconcile Counsel Fees and monitor disbursements on matters.
• Process CHAPS, BACS, FastPay and international payments.
• Ensure timely responses to emails in AP mailboxes (max 48 hours).

Skills

Attention to detail

Communication skills

Solicitors Accounts Rules

Experience in solicitor accounts

Deadline management

Interdepartmental communication

Tools

Accounting system

Banking system

Case management systems

Job description

Finance is a vital function of the firm, ensuring smooth business operations and high standard of services to both internal and external clients. This is an opportunity to join an exciting, high growth, fast paced business which is approaching an inflexion point in its journey and development. A key member of the finance function, and reporting to the Accounts Payable Manager, will have day-to- day responsibility as per below. The split of the function is by inboxes, this is rotated on a weekly basis to ensure all AP clerks can provide cover and have a full understanding of the function.

You will be associated with AIIC Group Services who support Taylor Rose and associated sister companies.

This role involves but is not limited to:

• Uploading, reviewing and approving invoices submitted in Chrome River and ensuring all coding is correct
• Communicating with staff & suppliers responding to any queries
• Processing and paying referral fees
• Approving office payment requests (disbursements)
• Reconcile Counsel Fees as per what is posted to the ledgerAbility to read vendor and client ledgersMonitoring disbursements, posting to specific matters on the portal and processing payments
• Ensuring all emails in the various AP mailboxes are responded to and deal with timely, with a max turnaround time of 48 hours
• Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
• Processing CHAPS, BACS, FastPay and international payment transactions

Requirements:

• Experience of working within a similar role within a Solicitor’s accounts department is desirable.
• Have a good understanding of the accounting system, the banking system and case management systems.
• Able to adapt to changing deadlines.
• Strong attention to detail.
• Excellent communication skills and telephone manner.
• Full knowledge, experience and understanding of the Solicitors Accounts Rules is desirable.
• Ability to communicate at all levels and across all departments.

Company Core Values:

Aspire: To challenge convention, an entrepreneur with energy for change. To be the best that we can be

Integrate: Bring together people and systems into a cohesive force

Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth

Commit: To delivering excellent client experience and working with integrity, investing in long term relationships, creating a strong market position and delivering sustained commercial advantage

In return we offer:

• Competitive salary
• Healthcare Plan
• 26 Days Holiday Plus Bank Holidays
• Internal and External Training and Development