Accounts Payable Coordinator

Ambition; City Of London; Sur place; GBP 35 000 - 48 000; Plein temps

Résumé du poste

Ambition in London seeks an Accounts Payable Coordinator with a background in legal finance to ensure accurate, compliant AP delivery across a multi-office environment. You will handle high-volume invoices, supplier reconciliations, and timely payments while upholding internal controls and regulatory standards.

The role offers variety and development within a collaborative finance team, with opportunities to contribute to process improvements and stakeholder engagement across levels.

Qualifications

• Two years' accounts payable experience within a law firm.
• Experience managing high-volume invoice processing, supplier accounts, payment runs and reconciliations.
• Strong understanding of the SRA Accounts Rules, VAT requirements and regulatory obligations.
• Excellent attention to detail and methodical approach to work.
• Strong organisational skills; ability to handle competing priorities and deadlines.
• Excellent written and verbal communication; confident across business levels.

Responsabilités

• Process and post office account transactions accurately within service levels.
• Review, reconcile, and upload supplier invoices with correct coding and approvals.
• Monitor invoice approval workflows and follow up for timely authorisation.
• Prepare and process electronic payments in line with policies and controls.
• Authorise office account payments per procedures.
• Process expenses, credit notes, direct debits, and ad hoc supplier payments.
• Reconcile supplier statements and resolve outstanding items promptly.
• Investigate supplier queries and invoice discrepancies; resolve aged balances.
• Support bank reconciliations and month-end close activities.
• Assist audits and maintain supplier master data; ensure fraud controls.

Connaissances

Accounts payable

High-volume invoicing

Regulatory compliance

VAT knowledge

Attention to detail

Organisational skills

Communication skills

Team collaboration

Outils

Aderant Expert

Elite

Description du poste

If you're an experienced Accounts Payable professional with a background in legal finance and a passion for accuracy, compliance, and process improvement, this could be an excellent next step in your career.

Our client is a prestigious international law firm with an established presence across major global financial centres. Their London Finance team acts as a central hub, supporting accounts payable operations across multiple international offices.

This is a varied and hands-on role within the Accounting & Analysis team, where you'll play a key part in ensuring the efficient, accurate, and compliant delivery of accounts payable services. The firm offers a collaborative environment that genuinely values initiative, continuous improvement, and high standards of service.

Key Responsibilities

As an Accounts Payable Coordinator, you will be responsible for a broad range of duties, including:

• Processing and posting office account transactions accurately and within agreed service levels
• Reviewing, reconciling, and uploading supplier invoices while ensuring coding and approvals are completed correctly
• Monitoring invoice approval workflows and proactively following up with partners, fee earners, and budget holders to ensure timely authorisation
• Preparing and processing electronic payments in accordance with firm policies, statutory requirements, and internal controls
• Authorising office account payments in line with established procedures
• Processing expenses, credit notes, direct debits, and ad hoc supplier payments as required
• Reconciling supplier statements and resolving outstanding items to ensure liabilities are recorded promptly and accurately
• Investigating and resolving supplier queries, invoice discrepancies, and aged creditor balances
• Reconciling matter and general ledger accounts and resolving any associated queries
• Supporting bank reconciliations and investigating outstanding reconciliation items
• Processing and paying professional disbursements through electronic platforms, ensuring compliance with internal and regulatory requirements
• Monitoring compliance with the SRA Accounts Rules, investigating exceptions, and escalating breaches where necessary
• Assisting with month-end and year-end close activities, including reconciliations, accruals, and reporting
• Supporting internal and external audits, including SAR and Accounts Rules audits
• Maintaining supplier master data, completing verification checks for new suppliers and bank detail amendments in line with fraud prevention controls
• Contributing to finance projects, process improvements, and the ongoing development of accounts payable procedures
• Working closely with the Accounts Payable Lead and wider finance stakeholders to support day-to-day AP operations across a multi-office environment
• Ensuring all financial controls, policies, and procedures are adhered to at all times

About You

To be successful in this role, you will have:

• A minimum of two years' accounts payable experience within a law firm
• Proven experience managing high-volume invoice processing, supplier accounts, payment runs, and reconciliations
• A strong understanding of the SRA Accounts Rules, VAT requirements, and relevant regulatory obligations
• Excellent attention to detail and a methodical approach to your work
• Strong organisational skills with the ability to manage competing priorities and meet strict deadlines
• Excellent written and verbal communication skills, with the confidence to build relationships across all levels of the business
• A proactive, self-motivated, and solutions-focused mindset
• A collaborative approach and the ability to work effectively within a team environment
• The confidence to take ownership of tasks and use your initiative when required

The following skills and experience would be advantageous, although not essential:

• Experience working within the finance function of a large international or global law firm
• Between two and four years of legal accounts experience
• Knowledge of Aderant Expert and/or Elite practice management systems
• Previous involvement in finance systems enhancements or process improvement initiatives

Why Apply?

This is an opportunity to join a highly regarded international law firm where you'll gain exposure to a complex, multi-office finance operation while working alongside experienced legal finance professionals. The role offers genuine variety, responsibility, and the chance to contribute to ongoing improvements within a high-performing team.

If you're looking to build your legal finance career in a supportive and professional environment, we'd love to hear from you.