Accounts Payable Assistant

Water Engineering Services; Peacehaven; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Private Health care provided

Job summary

Water Engineering Services is seeking a highly organised Accounts Payable Assistant to support day-to-day financial operations. You will process invoices, manage payments, reconcile accounts, and assist with financial reporting under the Head of Finance.

The role emphasizes accuracy, prioritisation, and maintaining up-to-date records while ensuring timely payments and resolving discrepancies. DOE salary applies, with standard UK benefits and 37.5 hours per week.

Qualifications

• Strong numerical and analytical skills.
• Good attention to detail and accuracy.
• Proficiency in Microsoft Excel and other Office apps.
• Ability to meet deadlines and manage workloads independently.

Responsibilities

• Processing payments, invoices, and receipts.
• Maintaining accurate financial records in the accounting system.
• Performing regular supplier statement reconciliations.
• Allocating payments and ensuring transactions are recorded accurately.
• Investigating and resolving discrepancies in financial records.
• Liaising with suppliers and internal departments regarding financial queries.
• Providing administrative support to the wider finance function.
• Managing employee expense claims and credit cards.
• Assisting with month end procedures and supporting year end audit requirements.

Skills

Numerical skills

Analytical thinking

Time management

Attention to detail

Education

Prior finance administration experience

Tools

Microsoft Excel

Job description

Salary : DOE

Holidays : 24 days per annum plus bank holidays increasing with service

Hours : 37.5 hours per week

Benefits : Private Health care provided

Overview

We are seeking a highly organised and detail-oriented Accounts Payable Assistant to support the day-to-day financial operations of the business. The successful candidate will be responsible for maintaining accurate financial records, processing invoices and payments, reconciling accounts, and assisting with financial reporting. Reporting to the Head of Finance, you will help maintain accurate financial records, manage employee expenses, and investigate and resolve financial discrepancies. The role requires excellent attention to detail, and the ability to manage priorities effectively while meeting deadlines.

Key Responsibilities

• Processing payments, invoices, and receipts
• Maintaining accurate and up-to-date financial records within the accounting system
• Performing regular supplier statement reconciliations
• Allocating payments and ensuring transactions are recorded accurately
• Investigating and resolving discrepancies in financial records
• Liaising with suppliers and internal departments regarding financial queries
• Providing administrative support to the wider finance function
• Managing employee expense claims and credit cards
• Assisting with month end procedures and supporting year end audit requirements

Essential Experience

• Previous purchase ledger or finance administration experience
• Experience maintaining accurate financial records
• Processing invoices, payments, and receipts
• Strong numerical and analytical skills
• Good attention to detail and accuracy
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Understanding of basic accounting principles
• Ability to meet deadlines and manage workloads independently
• Understanding of CIS and VAT DRC would be beneficial but not essential

Equal Opportunities

We are committed to fostering a diverse and inclusive workplace. All applicants will be treated fairly and without discrimination based on gender, marital status, transgender identity, age, sexual orientation, ethnicity, race, religion, disability, or any other characteristic protected by law.

We support equality through:

• Compliance with data protection and employment legislation
• Clear and accessible procedures for staff and managers
• Zero tolerance for discrimination, harassment, or bullying
• A respectful and supportive environment for all
• Ensuring recruitment and promotion decisions are based solely on merit and ability