Accounts Payable and Expenses Administrator

CMS Law; Glasgow; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Hybrid working policy

Bonus scheme

Holiday entitlement up to 25 days

Private medical insurance

Enhanced parental leave

Disability adjustments per Equality 0

Job summary

CMS Law is seeking an Accounts Payable and Expenses Administrator to join the finance operations team. You will manage expense transactions and invoice processing, ensuring accuracy and compliance with firm policies while delivering excellent service to stakeholders and clients.

You will handle supplier payments, reconciliations, expense system administration, and collaboration with HR, Tax, and Auditors. The role offers a flexible hybrid working model and opportunities for professional

Qualifications

• Proven experience in a similar accounts payable/expenses role in a professional services environment
• Desirable: experience with Elite 3E or Elite Enterprise and specific expense systems
• Desirable: understanding of the legal industry and its operating model

Responsibilities

• Process supplier payments and reconcile payments
• Manage supplier invoices and expense claims
• Administrate expense system and map expense types
• Reconcile bank and credit card statements
• Communicate with stakeholders to ensure timely processing
• Support external auditors with tax queries and policy compliance
• Collaborate with HR and Tax on expense policy
• Assist with accounts payable related projects
• Handle and resolve vendor and staff queries

Skills

Analytical skills

Multi-tasking

Attention to detail

Time management

Communication

Stakeholder management

Tools

Elite 3E/Elite Enterprise

Expense system

Job description

This role is a key member of the finance operations team, delivering expenses and accounts payable services.

About the role

The Accounts Payable and Expenses Administrator ensures a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, and effective stakeholder communication and service orientation. This role also ensures the compliance with the firm’s policies and regulatory requirements.

Your responsibilities include but are not limited to the following:

• Processing of payments to suppliers using various banking portals
• Reconciliation of payments
• Sending Remittance Advice notifications to Suppliers
• Processing and reconciliation of direct debits
• Working with Cashiers to complete bank reconciliations
• Processing of supplier invoices
• Administration of Expense System
• Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
• Liaising with External Auditors on tax queries
• Working with HR and Tax teams in relation to Expense Policy
• Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
• Processing of payments to staff and partners for expense claims
• Analyse Unapproved, unprocessed, and draft expense items
• Administration of new starters and leavers
• Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
• Administration of Corporate Credit Card Programme
• Reconciling monthly Credit Card Statements for 300+ users
• Working with Financial Accounts to reconcile balance sheet accounts
• Working with Cashiers to complete bank reconciliations
• General queries and calls from stakeholders and suppliers
• Knowledge of Accounts Payable function to allow full exposure of all team activities
• Involvement in Accounts Payable related Projects as advised as management team

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

Qualifications & Experience

• Proven and relevant experience within a similar position within a professional services environment
• Desirable: Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model

Skills & Knowledge

• Good analytical skills
• Flexible, with the ability to multi-task
• An attention to detail in meet the high standards of accuracy required
• Able to work under time pressure demanded by tight deadlines
• Excellent written and oral communication skills, with a focus on customer service
• Ability to manage different stakeholders confidently and diplomatically

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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

If you would like to read more information regarding our range of benefits, please visit our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.