Accounts Payable Administrator

DEA Specialised Airborne Operations; West Bridgford; On-site; GBP 25,000 - 35,000; Part time

Benefits offered by this job

Company pension scheme

Private Health Insurance

Life Insurance

20 days holiday (pro-rata) + bank holidays

On-site parking

Job summary

A company in the aviation sector is seeking an Accounts Payable Administrator to manage the end-to-end accounts payable process. Responsibilities include processing supplier invoices, reconciling accounts, and ensuring compliance with aviation standards. The ideal candidate will possess strong numeracy skills and experience in finance. This part-time role offers various benefits including a company pension scheme and private health insurance.

Qualifications

• Previous experience in an Accounts Payable or finance role, ideally within the aviation sector.
• Strong understanding of invoice processing and payment cycles.
• Experience with international suppliers and multi-currency transactions.

Responsibilities

• Accurately process supplier invoices for aviation services.
• Reconcile supplier accounts and investigate discrepancies.
• Ensure supplier payments are made within agreed terms.

Skills

Invoice processing

Supplier management

Attention to detail

Competent in Microsoft Excel

Multi-currency transactions

Tools

Sage

Job description

Overview

Join to apply for the Accounts Payable Administrator role at DEA Specialised Airborne Operations.

Location: Lincoln/Retford | Contract Type: Permanent | Working Hours: Part-time 20-25 hours per week

Department: Finance | Reports To: Finance Manager

Role overview: We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.

Responsibilities

• Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.
• Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.
• Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.
• Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.
• Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.
• Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.
• Handle expense reports and ensure compliance with internal policies and HMRC guidelines.
• Maintain accurate and up-to-date supplier master data, including banking details.
• Support internal and external audits with documentation and reporting.
• Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.

Person Specification

• Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.
• Strong understanding of invoice processing, payment cycles, and supplier management.
• Competent in Microsoft Excel, Google and finance systems (e.g. Sage).
• Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
• Experience with international suppliers and multi-currency transactions.
• Understanding of VAT treatment for aviation services and international purchases.
• Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).
• Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).
• Experience working in a regulated industry or with aircraft/parts suppliers.

Benefits

• Company pension scheme
• Private Health Insurance
• Life Insurance
• 20 days holiday (pro-rata) + bank holidays
• On-site parking

Employment details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Accounting/Auditing
• Industries: Airlines and Aviation and Accounting

Notes: Referrals may increase your chances of interviewing. This description is focused on the role and requirements for the Accounts Payable Administrator position at DEA Specialised Airborne Operations.