Accounts Payable Administrator

Pace XL Ltd.; Cambridge; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Stock options

Private medical

Cycle to work

Lunchtime catering on site

Job summary

Pace XL Ltd. is seeking a detail-oriented Accounts Payable Administrator to support the day-to-day finance operations in Cambridge.

You will ensure accurate processing of invoices, expenses, and payments, maintain strong vendor relationships, and support month-end activities and process improvements within the finance team. Key responsibilities include matching invoices to PO and receipts, timely payments, expense report reviews, supplier setup, due diligence, and assisting with balance sheet

Qualifications

• 2+ years in accounts payable or related financial roles.

Responsibilities

• Receive, verify, and record invoices to ensure they match purchase orders and receipts.
• Schedule and process vendor payments via cheque, ACH, or wire transfer.
• Review and approve expense reports in line with audit policy; monitor short-term debts and manage corporate cards.
• Set up and maintain suppliers, complete due diligence, resolve discrepancies, and ensure compliance.

Skills

AP experience

Attention to detail

Organisational skills

Communication skills

Microsoft Excel

Tools

Accounting software

Job description

We are seeking a detail-oriented Accounts Payable Administrator to support the day-to-day operations of the finance function. This role is responsible for ensuring accurate and timely processing of invoices, expenses, and payments, maintaining strong vendor relationships, and supporting month-end activities and continuous process improvements within the finance team.

Overview

We are seeking a detail-oriented Accounts Payable Administrator to support the day-to-day operations of the finance function. This role is responsible for ensuring accurate and timely processing of invoices, expenses, and payments, maintaining strong vendor relationships, and supporting month-end activities and continuous process improvements within the finance team.

Responsibilities

• Receive, verify, and record invoices to ensure they match purchase orders and receipts, preventing duplicate or unauthorised payments.
• Schedule and process vendor payments via cheque, ACH, or wire transfer, ensuring timely and accurate payment.
• Review and approve expense reports in line with audit policy, monitor short-term debts, report on expenses, and manage corporate cards including onboarding, offboarding, and credit limits.
• Set up and maintain suppliers, complete due diligence, resolve discrepancies, and ensure all tax, contract, and audit documentation is compliant and up to date.
• Maintain accurate records for financial reporting, tax purposes, and internal audits, and support the Management Accountant with month-end close activities, including journals and balance sheet reconciliations.
• Support system and process improvements across accounts payable and assist the wider finance team with ad hoc and month-end tasks.

Requirements

• 2+ years in accounts payable or related financial roles.
• Technical Skills: Proficiency in accounting and expenses software and Microsoft Excel.
• Attention to Detail: Ensuring accuracy in financial data and compliance with company policies.
• Organisational and Communication Skills: Ability to manage multiple tasks, meet deadlines, and communicate effectively with internal teams and vendors.
• Comfortable operating in ambiguity and high-growth environments

Preferred

• Experience supporting month-end close in a multi-entity or fast-paced environment.
• Familiarity with process improvement or system implementation projects within finance.
• Experience working with multiple vendors and stakeholders across the business.
• Experience working in a fast-paced or multi-entity environment

What We Offer

• Competitive compensation and stock options
• Private Medical & Dental
• Cycle to work scheme
• Lunchtime catering on site

About Us

The mission of Cambridge Aerospace is to eliminate the risk of existential war in Europe. That risk comes from the air - low-cost drones and cruise missiles now manufactured in colossal volumes by our adversaries, ballistic missiles capable of ending the world as we know it, and a new generation of hypersonic weapons that evade every existing defence.

We're building low-cost interceptors that defeat these threats, and the surveillance systems to detect and target them - at a cost taxpayers can afford, at the pace the threat demands, and with sovereign supply chains that assure delivery.

We have immense backing from the world’s best venture funds. We're one of the fastest growing defence technology companies in history. And we're hiring the best engineers to prosecute the mission.

If you are in the top 1%, willing to work harder than you ever have, build technology better than anyone else, and contribute to the defining challenge of our time, now is the time to join us.

Our Commitment to Inclusion

We're committed to building a diverse and inclusive workplace. If you're excited about this role but don't meet every requirement, we still encourage you to apply.