Accounts Payable Administrator

Xplor; Newcastle upon Tyne; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Paid Parental Leave

GiveBackDays/Volunteer time

Diversity & Inclusion initiatives

Free mental health support

Flexible working arrangements

Job summary

Xplor Technologies powers the experiences at the heart of everyday life. We seek a detail-oriented Accounts Payable Administrator in Newcastle upon Tyne to support supplier invoices, payments and AP operations for international vendors.

The role reports to the Assistant Accounts Payable Manager within a shared service centre. Work is hybrid with 3 days in the Newcastle office and the rest from home, helping ensure accurate processing, timely payments and collaboration with procurement and

Qualifications

• Strong knowledge of accounting principles and AP best practices.
• Experience with ERP systems (SAP, Oracle, NetSuite, Tipalti or similar).
• Ability to work independently and collaboratively in a fast-paced environment.
• At least 2 years in international multi-site Accounts Payable function.
• Good interpersonal skills and ability to form relationships with colleagues and vendors.
• High-volume processing and fast pace background.
• Accurate with exceptional attention to detail.
• Ability to prioritise and co-ordinate tasks to meet deadlines.
• Proficient in Word, Excel and MS Outlook; Netsuite and Tipalti preferred.

Responsibilities

• Process and code supplier invoices accurately and in a timely manner.
• Match invoices to Purchase Orders or obtain online approvals for non-PO invoices.
• Reconcile supplier statements and resolve discrepancies.
• Maintain vendor accounts and update contact and banking details on file.
• Compliance with New Vendor Onboarding and KYC checks.
• Prepare and process multi-currency payment runs twice a month.
• Post AP payments daily to assist with bank reconciliations.
• Respond to vendor and internal inquiries via ticketing system, phone or email.
• Assist with month-end close and AP accruals; hand to Finance.
• Liaise with procurement to resolve invoice/payment issues.
• Maintain filing and documentation for internal controls and audit.

Skills

AP principles

ERP systems

Independent worker

International AP

Interpersonal skills

High-volume processing

Attention to detail

Prioritisation

MS Office

Tools

SAP

Oracle

NetSuite

Tipalti

MS Outlook

Job description

Xplor Technologies powers the experiences at the heart of everyday life. Through modern vertical software, embedded payments, and AI-powered capabilities, we help businesses in fitness, recreation, golf and club, field services, laundry, education, and othermembership-based andservice-basedindustriessimplify operations, uncover insights, and elevate customer and member experiences.

Job Description

About the opportunity

We are seeking a detail-orientedAccounts Payable Administratorto join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units with initial primary focus initially on uk-eu businesses.

The role reports to the Assistant Accounts Payable Manager, as well as supporting other administrative functions within the department. Some of the other responsibilities include :

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to Purchase Orders or manually obtaining online business approval for none po invoices in line with business approval matrix.
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor accounts and ensure up-to-date contact and banking details are on file
• Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
• Prepare and process multi-currency payment runs twice a month
• Ensure all AP Payments are posted daily to assist Finance in completing weekly and month bank reconciliation’s..
• Respond to vendor and internal inquiries via internal ticketing system, phone or email
• Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are al posted by WD2 and Reconcile AP Control Account.
• Liaise with procurement and other departments to resolve invoice or payment issues
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements
• Assisting with year-end audit providing samples for Audit.

For this position, we offer a hybrid and flexible working model, where you will spend 3 days per week in the Newcastle office and the rest working from home.

Qualifications

What would make me a good candidate?

We are looking for curious and empathetic people. We also love to hear from people who are motivated by meaningful work, resonate with our core values, have a positive outlook, are comfortable with ambiguity and thrive working in an ever-evolving and complex environment. We are inspired by meeting big-picture thinkers and doers, people who can be both tactical and strategic, aim high and put people first in everything they do.

• Strong knowledge of accounting principles and AP best practices
• Familiarity with ERP systems (SAP, Oracle, NetSuite, Tipalti or similar)
• Ability to work independently and collaboratively in a fast-paced environment
• At least 2 years experience of working within an International Multi Site Accounts Payable function
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
• High Volume Processing & fast pace background required
• Accurate and exceptional attention to detail
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Good IT skills (Word, Excel, MS Outlook). Netsuite and Tipalti experience preferred.

At Xplor, we believe that the best innovation and ideas happen at the intersections of our differences - people of diverse cultures, generations, disciplines, and lived experiences. So even if you think you do not tick all the boxes, we still encourage you to apply.

Additional Information

Values and Life at Xplor

Our five core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

• Find a better way
• Do the right thing
• Say it straight
• Win together
• Own the outcome

If these values sound like you, and describe people you want to work with, you will thrive at Xplor.

As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are:

• Paid Parental Leave benefit programs
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

Good to know

To be considered for employment, you must be legally authorised to work in the location (country) you're applying for. Xplor does not sponsor visas, either at the time of hire or at any later time.

We understand that diverse candidates have diverse needs. We welcome you to inform us of any additional needs related to completing your job application or participating in the interview process, via [emailprotected] .

We believe in transparent hiring. We use an applicant tracking system that includes artificial intelligence enabled features to assist with the screening and assessment of job applications, such as candidate scoring or ranking. These tools support our recruitment process, but all hiring decisions are made by our recruitment team following human review. We do not rely on artificial intelligence to make final hiring decisions.Find our Candidate AI Usage guidelines here.

Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community.

We make it a priority to respond to every applicant.

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