Accountancy Office Manager & Secretary

Career Moves Group; Warmley; On-site; GBP 30,000 - 50,000; Full time

Job summary

Career Moves Group is seeking a professional Secretary & Office Manager for a Cheltenham-based practice. The role focuses on organising the office, handling client communications, and supporting senior accountants with confidential document management.

You will manage diaries, prepare reports, and ensure a first-class client experience. Strong typing, accuracy, and MS Office proficiency are essential, as is the ability to work independently and with the team.

Qualifications

• Previous experience in a Secretary, Administrative Assistant, Practice Administrator, or similar office support role in the Accountancy sector.
• Strong audio typing skills with excellent accuracy and attention to detail.
• Exceptional organisational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Professional, personable, and client-focused approach.
• High levels of accuracy and attention to detail.
• Ability to work both independently and collaboratively within a team environment.
• Experience gained within an accountancy practice, professional services, legal, or financial services environment would be advantageous.

Responsibilities

• Audio typing and preparation of correspondence, reports, and client documentation.
• Acting as a first point of contact for clients, handling telephone and email enquiries professionally and efficiently.
• Managing diaries, appointments, and meeting schedules for partners and staff.
• Maintaining accurate filing systems, client records, and document management processes.
• Assisting with general administrative duties, including data entry and document preparation.
• Welcoming clients and visitors, ensuring a professional and positive office experience.
• Managing incoming and outgoing post, emails, and general correspondence.
• Providing administrative support to accountants and senior team members across the practice.
• Ensuring all client information is handled confidentially and in accordance with firm procedures.
• Supporting the efficient operation of the office through effective organisation and prioritisation of tasks.

Skills

Audio typing

Organisational skills

Communication skills

MS Office

Client-focused

Attention to detail

Teamwork

Independent working

Accountancy sector knowledge

Job description

Career Moves Group is seeking a professional Secretary & Office Manager for a Cheltenham-based practice. The role focuses on organising the office, handling client communications, and supporting senior accountants with confidential document management.

You will manage diaries, prepare reports, and ensure a first-class client experience. Strong typing, accuracy, and MS Office proficiency are essential, as is the ability to work independently and with the team.